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FRONTSTEPS · 1 week ago

Part-Time Office Manager(Onsite)

Denver, CO

Part-time

Onsite

Senior Level

$30/hr - $45/hr

7+ years exp

FRONTSTEPS is a company seeking a Part-Time Office Manager to support the HR Team and senior leadership. The role involves managing office logistics, providing HR support, assisting executives, and coordinating events to ensure smooth operations in the Denver office.

ComputerReal EstateSaaSSoftware

Responsibilities

Oversee the physical office environment with an exacting eye for detail, ensuring everything is in its “right place” and functioning at 100%

Manage office logistics, including ordering and stocking supplies, coordinating furniture and space allocation, and maintaining a clean and professional work environment

Manage vendor relationships, inventory, and office logistics with a high degree of ownership and precision

Manage visitor reception, greeting guests, and directing them appropriately

Coordinate travel arrangements and expense reports for the senior leaders

Audit existing workflows and implement meticulous organizational systems that others might overlook

Gather and sort mail

Provide basic HR support to employees, answering questions and resolving minor issues

Serve as the quite engine in the office, ensuring the team feels supported and the environment remains professional and hospitable

Assist in managing the executive team’s calendar, schedule appointments, meetings and travel arrangements as needed

Prepare presentations and meeting materials as needed

Draft and edit correspondence, including emails, letters, and reports as needed

Anticipate the executive team’s needs and proactively provide support

Maintain confidentiality and discretion in all matters

Work with Marketing Team to oversee event marketing and promotional activities, event day logistics, event swag, etc. as needed

Performs other duties as requested by management

Qualification

Office ManagementExecutive SupportProject ManagementMicrosoft Office SuiteOrganizational SkillsCommunication SkillsInterpersonal SkillsAttention to Detail

Required

Minimum of 7 years of experience in an Office Manager or similar role required

5+ years of proven experience prioritizing and executing large-scale projects, while simultaneously streamlining office maintenance tasks required

Proven experience working with high-level executives; following through quickly on ad-hoc requests and communicating back to leaders that tasks have been accomplished

Ability to creatively problem solve; be the go-to person for 'making things happen'

Proactively look for ways to improve the office/people operations

A proven track record of 'managing up' and anticipating the needs of busy executives

Passionate about creating an inclusive, safe, and fun work environment

Strong organizational and time management skills

Excellent communication, interpersonal, and writing skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong attention to detail and accuracy

Professional and discreet demeanor