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State of South Carolina · 22 hours ago

Office of Financial Services - Administrative Coordinator I (61129970)

Columbia, SC

Full-time

Onsite

New Grad, Entry Level

The State of South Carolina is seeking an Administrative Coordinator I for the Office of Financial Services. The role involves coordinating administrative and business support activities related to fiscal management and grants for the School Resource Officer Program.

Government

Responsibilities

Under the supervision of the Senior Accountant, performs and coordinates administrative and business support activities associated with the fiscal management, procurement, supply services, and grants for the Office of Financial Services' School Resource Officer (SRO) Program

Coordinates the general administrative, business management, and support activities for the Office of Financial Services' SRO Program within the Grants Accounting area

Monitors the SRO Accounting team's inbox by assimilating information from subgrantees, logging, printing, and date stamping all incoming documents and providing technical assistance to internal staff and subgrantees on grant issues

Provides special reports to the Senior Accountant

Requests budget uploads from the Office of Financial Services' Budget Office

Enters completed requests for payment into the South Carolina Enterprise Information System (SCEIS) ensuring SCEIS functional area, fund center, general ledger account, grant number, and transaction type are appropriate

Scans documents into OnBase software

Notifies subgrantees of payments via email

Prepares correspondence to internal and external staff

Participates in workshops and provides grant forms to external parties as needed

Collaborates with the SRO Grant Programmatic Staff to assist in the coordination of the grant awards

Serves as the point of contact for the SRO Accounting Team

Establishes and maintains award documents and files, as needed, including maintaining a list of vendors with current contact information, SCEIS numbers, tracking templates, and other information needed to maintain and process award documents

Archives files per department policy

Performs other duties as assigned

Qualification

Business managementPublic administrationAdministrative servicesExcelComputer skillsOrganizational skillsCommunication skillsSelf-motivated

Required

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience

Knowledge of agency policies, procedures, rules, regulations and program areas

Ability to log documents in Excel

Ability to coordinate multiple administrative functions simultaneously

Ability to establish and maintain effective working relationships

Ability to communicate effectively verbally and in writing

Ability to work independently with little supervision, meet conflicting deadlines, and work with senior staff to complete assigned tasks in a timely and efficient manner

Employee must be self-motivated and exercise a considerable degree of discretion and maintain good working relations with local agencies

Excellent organizational skills and strong computer skills are necessary