Catholic Charities of the Diocese of Rochester · 2 days ago
HR Onboarding Coordinator
Rochester,NY,US
Full-time
Onsite
Entry Level
$22/hr - $24/hr
1+ years expCatholic Charities of the Diocese of Rochester is dedicated to building a just and compassionate society. They are seeking an HR Onboarding Coordinator who will manage the onboarding process for new hires, ensuring a smooth transition into the organization and providing support to new hires, hiring managers, and the recruitment team.
Government Administration
Responsibilities
Oversees the entire onboarding process from the moment a candidate accepts an offer until they are fully integrated into the organization
Manages pre-hire background check compliance, collecting applicable paperwork from each applicant and manually recording applicant data into all applicable web sites which may include but not be limited to: NYS Justice Center Criminal Background, Mental Health Legal Services (MHLS) Screenings, Staff Exclusion List (SEL) Screenings, Authentica Criminal Background Screenings, State Central Registry Checks (SCR), Department of Motor Vehicle and License Event Notification (LENS) checks, Educational Perspectives (EP), Employee Credential Verification, Medicaid Exclusion Checks
Ensures all required paperwork is completed accurately and filed in compliance with company policies, as well as any regulations and legal requirements
Collaborates with recruiters and hiring managers to prepare for new hires first day
Serves as the primary point of contact for new hires, addressing questions and concerns throughout the onboarding journey
Keeps accurate records in the HRIS system and tracks the progress of new hires during the onboarding process
Coordinates Orientation Session by scheduling the new hire in an upcoming session, communicating to hiring manager and ensuring each party receives the information and resources needed
Reviews onboarding documents for completeness including I-9, E-Verify, and work/education verification
Provides day to day HR Customer Service to employees of Catholic Charities
Assists in the maintenance of personnel files for all current and former employees in all divisions of Catholic Charities
Completes HR related compliance reports as needed (LENS/DMV, SCR, employee credential verifications, PPD’s etc.) and follow-up with departments/employees to ensure compliance
Assists in HR related audits and or file reviews; track pending compliance issues for follow-up
Assists with general filing of personnel records
Provides agency supervisors with employee personnel records when requested
Assists in completion of off-boarding activities following standard processes, including removal of employee names from Justice Center and LENS websites
Maintains accuracy and integrity of employee data; ensuring all personnel files are maintained either on-line or hard copy files
Supports other HR tasks in absence of colleagues
Ensures all relevant HR practices and policies are being followed
Assists with special projects as requested
Provides general clerical duties including but not limited to assembling personnel files and providing general office filing and data entry
Provides minimal reference requests providing only date of hire/separation and job title
Ensures confidentiality of all employee information
Completes other duties as assigned
Qualification
Required
High School Diploma or equivalent required
Ability to prioritize assignments, plan, and complete work projects with minimal direction
Strong initiative; willingness and ability to be proactive and resourceful
Strong service-orientation; ability to provide excellent and consistent customer service to all internal and external customers
Collaborative; works well within a team environment
Highly organized; ability to effectively handle several projects at once
Proficiency with Microsoft Office programs, especially Excel
Learning agility; ability to learn the payroll system, human resource information system (HRIS), and similar computer applications
Strong attention to detail and ability to demonstrate analytical thinking
Ability to demonstrate behaviors and attitudes which support agency mission, philosophy, and policies
Adheres to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing, and documentation standards
Proficiency with MS Office, Windows, Excel, Access, Word, and Adobe Acrobat Pro
Strong ability to multitask
Detail-oriented
Self-starter, ability to demonstrate high energy and a positive attitude
Exceptional time management skills and ability to effectively meet deadlines
Excellent verbal/written skills
Ability to work in the following software programs: Windows, Microsoft Office, and multiple online software platforms as required by funders and partner organizations
Ability to maintain confidentiality and handle confidential information with discretion
Ability to demonstrate behaviors and attitudes which support organizational mission, philosophy, and policies
Ability to work in a cooperative and helpful manner with all individuals
Willingness and ability to foster agency and program wide cooperation and teamwork through use of positive/constructive communication techniques
Preferred
Associate's degree in business administration, human resources, or related field preferred
At least one year of human resource experience preferred
Equivalent combination of education and experience will be considered
Benefits
Competitive salary and 403b retirement plan
Generous time off package and work-life balance
Comprehensive benefits package
Supportive and collaborative environment
Opportunities for growth and development
Intrinsic reward of truly making a difference in people's lives
Company
Catholic Charities of the Diocese of Rochester
Inspired by the Gospel and rooted in Catholic Social Teaching, we’re on a mission to build a just and compassionate society to advance the dignity of all people.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase