Piedmont Virginia Community College - Company · 1 day ago
Administrative Assistant - Workforce Development
VA
Part-time
Onsite
New Grad, Entry Level
$18/hr - $22/hrPiedmont Virginia Community College (PVCC) is a public institution that provides accessible educational opportunities. They are seeking a highly organized and collaborative individual for an administrative position to deliver support to the Executive Director of Workforce and assist with the daily operations of the Workforce Development Division.
Higher Education
Responsibilities
Provide clerical and reception support to the division’s office, which may include receiving visitors by phone or in-person and responding to basic inquiries, directing more complex questions to the appropriate persons within the division, maintaining the organization of the division office’s supplies and equipment, and taking minutes in meetings, among other tasks
Assists the Executive Director of Workforce with relevant tasks where necessary
Assist in coordinating appointments and meetings for division leadership by determining the availability of included parties to identify appropriate times for meetings, disseminating agendas for meetings, and assisting in managing the daily calendar of the Executive Director
Collects and stores course syllabi, manages online room requests for Main Building, etc. at the request of workforce division staff. Also serves as the key operator for division copier and assists with orienting faculty to machine. Submits any building related maintenance requests to the Building and Grounds Department as necessary
Ensures course book/material orders are submitted for purchasing by due dates. Obtains desk copies/publisher site access for faculty
Collaborates with executive director, director, and program managers in preparation of course schedules and accurately enters course schedules into the student information system (SIS)
Ensures program webpages are accurate and up to date. Posts Workforce division announcements on the PVCC systems to be broadcast throughout the college. Manages bulletin boards and the division newsletter. In addition, also posts faculty awards and achievements on the internal PVCC eNews publication
Orders supplies and equipment for division office needed via the Ariba electronic ordering system (eVa)
Complies with the rules and regulations of the State Procurement Manual and the college purchasing office
Works with workforce leadership to assist with issues concerning all instructional programs
Serves as division liaison with college IT for the student information system (SIS), webpage and to Building and Grounds for building maintenance issues
Coordination and provision of office staffing/coverage, including working consistently, 29 hours a week within the range of Monday-Thursday, 8am-7pm, Friday 8am-5pm
Qualification
Required
Proficient keyboarding and data entry skills with a high level of accuracy
Working knowledge of word processing, spreadsheet, and related office software used to create and format professional documents
Experience operating standard office equipment, including copiers and duplicating machines
Strong organizational skills, including the ability to maintain records, track assignments, and manage files efficiently
Ability to handle multiple projects concurrently while meeting deadlines
Capacity to follow guidance and coordinate work with multiple supervisors or stakeholders
Skill in prioritizing tasks based on urgency, deadlines, and operational needs
Effective customer service skills, including professional communication with internal and external customers
Ability to work collaboratively with others in a team-oriented or training-focused environment
Preferred
Training or coursework in administrative support, business operations, or a related field, or equivalent combination of education and experience
Experience in front-facing or client-serving roles requiring frequent interaction with the public or internal customers
Experience working in a community college environment or within the Virginia Community College System (VCCS)
Experience using enterprise or financial management systems such as Emburse, eVA, and PeopleSoft
Company
Piedmont Virginia Community College - Company
Piedmont Virginia Community College (PVCC) is a comprehensive, public institution of higher education that awards associate degrees and certificates.
Founded in 1969
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase