Boys & Girls Clubs of San Francisco · 2 days ago
Camp Data & Attendance Coordinator
Fort Bragg,CA,US
Full-time
Onsite
Entry Level
1+ years expBoys & Girls Clubs of San Francisco is dedicated to providing children and teens with safe and transformative outdoor experiences. The Camp Data & Attendance Coordinator is responsible for maintaining the camper database, tracking daily attendance, and supporting administrative functions at Camp Mendocino.
Non Profit
Responsibilities
Work in collaboration with the Manager of Camp Administration to support the on-site usage of CampMinder, including program and meal attendance, transportation, and the entry of relevant information
Train and coach Camp program staff to find relevant camper information
Produce relevant reports and data sheets for Camp program, kitchen, and medical staff
Help troubleshoot routine data/attendance quality and completeness issues, including missing and unclean data and incorrect tracking
Work with Lead HR Coordinator to manage master spreadsheet for approx 34K meals for State of California Summer Food Service Program
Independently track employee and guest meals for the State of California Summer Foods Service Program
Cross-reference 1,000+ forms for eligibility: county of residence, household income, foster care status for a private Camp Mendocino funder
Ensure thoroughness and accuracy of Military Youth Outreach 100-200 forms for children of military personnel attending Camp
Help develop and maintain data entry, cleaning, and quality control methods
Support the Camp Leadership and BGCSF Institutional Giving teams in managing the data entry and reporting processes for program and meal attendance
Support the BGCSF Outcomes Measurement Team in creating a smooth, efficient, and timely data transfer process from CampMinder to Salesforce software, MyClubHub
Ensure daily attendance tracking is completed with accuracy and the list of on-site campers, staff, and guests is updated daily
Support the Office Coordinator with incoming calls and provide excellent customer service to parents, campers, staff, and visitors
Assist staff as needed with computer usage, mail, and other needs
Maintain office communications including: message boards, staff notices, paperwork, etc
General office duties
Assist Office Manager and Camp leadership team with administrative tasks as needed
On Office Manager days off, manage office procedures
Provides support to all areas and departments at Camp
Qualification
Required
One year of administrative experience in an office environment
Excellent attention to detail
Data entry or data management experience
Demonstrated skills in staying organized and on task
Demonstrate curiosity: problem solve and get answers in a timely manner
Strong oral and written communication skills
Proficient in MS Office and Google Suite; strong skills in spreadsheets
Ability to work in a fast-paced environment and follow procedures and instructions
Ability to multi-task and stay on track to complete concurrent projects
Ability to work with youth and staff in a positive manner
Ability to handle difficult or stressful situations in a professional manner
Ability to work independently with minimal supervision
Preferred
Experience with CampMinder CRM, Salesforce, and/or member management databases
Experience in a nonprofit setting
Experience with Residential summer camps
Benefits
Onsite lodging is provided for all staff.
Three cooked meals per day are provided onsite, including on days off (gluten-free, vegan, & vegetarian options).
Free onsite laundry.
Employee Assistance Program: in-person counseling + 24/7 confidential mental health support.
Onsite workout facilities.
Free Wifi access in the staff lounge.
Free 1-year membership to the American Camp Association.
Company
Boys & Girls Clubs of San Francisco
Boys & Girls Clubs of San Francisco is a community-based organization that offers at-risk youth ages 6–18 quality programs and support.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
American Camp Association
2025-05-13Grant
Leadership Team
Maxine Wilson
Chief Operating Officer
Company data provided by crunchbase