Stanford Medicine Children's Health · 18 hours ago
Administrative Assistant
Palo Alto, CA
Full-time
Onsite
Entry Level
$35.80/hr - $44.75/hr
1+ years expStanford Medicine Children's Health is dedicated to providing world-class care through a combination of advanced technologies and compassionate service. The Administrative Assistant is responsible for providing clerical and administrative support to leadership, managing calendars, organizing meetings, and ensuring the efficiency of departmental operations.
Health CareMedicalWellness
Responsibilities
Schedules meetings and manages leader (s) and department calendar(s). Resolves calendar conflicts
Arranges meeting and special events including room scheduling, vendor liaison, organizing meeting/event materials, logistics for attendees etc
Participates in departmental meetings to achieve hospital and departmental mission, values, and goals
Creates and distribute meeting agendas and takes meeting minutes as needed
Perform various administrative and support duties (e.g., filing, copying, scanning, documenting etc.)
Composes and distribute correspondence (e.g., letters, memos, reports, presentations, forms, etc.)
Completes ad hoc projects related to departmental operations
Maintains office supply inventory and orders additional supplies following established procedures. Orders supplies that are department specific and follows up on work orders
Completes expense reports and/or check requests and process invoices
Reviews Purchase Orders and track project expenses
Screens incoming calls, messages, and mail for departmental staff. Relays information to appropriate individuals in a timely manner
Handles sensitive and confidential information with discretion and professionalism
Assist with the organization and coordination of department specific special or sponsored events, including conferences and employee engagement activities. Duties may include researching/compiling information; coordinating activities between departments and/or outside services
Submits facility and Information Services tickets based on departmental need
Monitors department budget and reconcile spending card accounts regularly in accordance to established policy
Maintains department records (online & physical)
Prepares ad hoc reports and visualization for department meetings and various other presentations. May assume responsibility for special projects relating to department functions
Arranges travel & travel accommodations in compliance with department, hospital, and policies
Specific duties and responsibilities may vary depending on department or program needs
Performs other duties as assigned
Qualification
Required
High School Diploma or GED equivalent required
One (1) year of directly related work experience required
Knowledge of general office procedures, equipment and filing systems
Knowledge of standard business software: MS Office (Word, Excel, Access, PowerPoint, and Outlook) and Zoom
Skill organizing work and performing general office tasks
Ability working with stakeholders, internal and external
Ability to adapt to changing priorities and multi-task
Ability to speak, read, write, and understand English effectively at a level appropriate for the job
Ability to function effectively as a team player
Ability to communicate effectively verbally and in writing
Ability to develop and maintain positive working relationships with coworkers
Ability to quickly learn department policies, procedures, goals, and services
Ability to field phone calls and answer questions
Preferred
College level course work preferred
Company
Stanford Medicine Children's Health
Stanford Medicine Children’s Health, with Lucile Packard Children's Hospital Stanford at its center, is the Bay Area's largest health care system—and one of the few in the country—exclusively dedicated to pediatric and obstetric care.
1001-5000 employees
H1B Sponsorship
Stanford Medicine Children's Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (18)
2023 (9)
2022 (21)
2021 (14)
Funding
Current Stage
Late StageTotal Funding
$100MKey Investors
Baby Safety FoundationThe David and Lucile Packard Foundation
2025-10-07Grant
2022-06-02Grant· $100M
Leadership Team
William Kennedy
Chief of Pediatric Urology
Recent News
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