Office Manager jobs in United States
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Lightcast.com · 2 days ago

Office Manager

positionCharlotte, NC
timeFull-time
remoteOnsite
seniorityEntry, Mid Level
money$60K/yr - $64K/yr
date2+ years exp

Lightcast.com is a global leader in OTT, streaming, and digital media technology, seeking a highly organized Office Manager to support their Charlotte office. The Office Manager will oversee office operations, employee support, event coordination, and administrative functions, ensuring a smooth and efficient work environment for the team.

AdvertisingDeliveryMarketingSocial Media
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Growth Opportunities
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H1B Sponsor Likelynote
Hiring Manager
Michael Guerity
linkedin

Responsibilities

Serve as the primary contact for all office inquiries
Provide high-level support to the CEO, COO, Board of Directors, and Executive Team
Act as a gatekeeper and communication bridge for C-level leadership
Maintain a clean, organized, and well-stocked office environment
Manage supplies, vendor relationships, and equipment purchases
Coordinate facilities, including HVAC, cleaning services, and repairs
Assist with meeting scheduling, office lunches, and internal events
Maintain accurate records, databases, and office policy documentation
Ensure health and safety policies are current and properly communicated
Serve as a reliable resource for staff and maintain a welcoming office atmosphere
Manage onboarding and offboarding for W-2 and 1099 employees
Track, enroll, and monitor insurance and retirement benefits
Assist with medical, dental, vision, company insurance, and workers’ compensation audits
Support year-end payroll processes, including W-2s, fringe benefits, and compliance tasks
Manage alarm system user codes and resolve alarm notifications
Assist the COO with HR-related items as needed
Handle mail, compliance documents, renewals, and company vehicle tracking
Support accounts payable and accounts receivable
Collect documents, receipts, and financial data for accounting
Maintain secure digital and physical filing systems
Monitor vendor payments and ensure accurate expense documentation
Assist with collections paperwork and arbitration documentation
Record and track federal and state tax payments
File Annual Listings in NC, GA, and NV
Track booth and exhibitor invoices
Complete required profiles and documentation in event portals
Maintain tradeshow schedules, deadlines, and planning documents
Order merchandise, marketing materials, and event supplies
Track marketing inventory, including flyers, brochures, and branded items
Assist with hotel bookings and travel logistics
Respond to property-related emails and tenant inquiries
Manage maintenance requests, vendor scheduling, and HOA violations
File and monitor insurance claims
Complete mobile deposits for rent payments
Maintain organized property documentation and communications

Qualification

Office managementC-level executive supportEvent coordinationMicrosoft OfficeGoogle WorkspaceDiscretionMultitaskingCommunication skillsOrganization skillsTime managementAttention to detail

Required

2+ years of office management or related administrative experience
Exceptional communication, organization, and time management skills
Ability to handle confidential information with discretion
Proficiency with Microsoft Office or Google Workspace, along with strong general technical skills
Ability to multitask, prioritize, and work with minimal supervision
High degree of professionalism, accuracy, and attention to detail
Office management: 2 years (required)

Preferred

Bachelor's degree preferred and 2+ years of office management or related administrative experience
Experience supporting C-level executives is a strong plus
Experience coordinating events, developing systems, and mentoring administrative staff is a plus
Human resources: 2 years (preferred)

Benefits

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Company

Lightcast.com

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Lightcast.com is multi-platform OVP & OTT provider with end-to-end packages for the creation of TV Apps, Mobile Apps, Web Apps and Social Apps and distribution of live-streams & on-demand media to Roku, FireTV, AppleTV, SmartTVs, AndroidTV, Mobile Apps and Websites.
dateFounded in 2010
location
Charlotte, North Carolina, USA
people-size11-50 employees
web-link
https://www.lightcast.com/

H1B Sponsorship

Lightcast.com has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (6)
2023 (3)
2022 (1)

Funding

Current Stage
Early Stage

Leadership Team

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Andreas Kisslinger
Chief Executive Officer
linkedin

Recent News

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Company data provided by crunchbase