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James Madison University · 19 hours ago

Procurement Administrative and Fiscal Assistant

Harrisonburg, VA

Full-time

Onsite

New Grad, Entry Level

$39K/yr - $42K/yr

James Madison University is a publicly funded university committed to preparing students for the future. They are seeking a Procurement Administrative and Fiscal Assistant to provide excellent customer service, manage formal bids and proposals, and assist with various administrative and fiscal processes within the Procurement Services department.

AssociationNon Profit

Growth Opportunities

Responsibilities

Provides excellent first point of contact receptionist and phone customer service to suppliers and our campus

Supports several complex reporting activities

Manages the receipt and time stamping of formal bids and proposals

Handles agreement tracking/reporting

Manages the Virginia Association of State College & University Procurement Professionals Certified University Procurement Officer certifications/tracking processes

Enters suppliers into eVA and processes w-9's as necessary

Supports first level eVA/Procurement help desk operations

Handles travel authorization and reimbursement processes

Assists with event planning, social media outreach and other communication efforts of office

Assists in fiscal processes of department

Handles ordering of supplies

Provides assistance to contract administration activities

Provides back-up and assistance to other team members

Provides support to the Director of Procurement Services

Various other administrative and support services

Qualification

Microsoft Office SuitePeopleSoft Finance systemEVA purchasing systemChrome RiverAdobeCanvaCobblestone Contract InsightJudgmentOrganizational skillsWritten communicationVerbal communicationTeam collaboration

Required

High level of professionalism

Sound judgment in prioritizing multiple responsibilities and meeting deadlines

Proven ability to function independently and proactively in a collaborative, complex and constantly changing environment

Proven ability to be an excellent and supportive team member

Excellent organizational, quantitative, written and verbal skills

Fluency in Microsoft Office Suite

Fluency in or ability to learn the following technology systems: PeopleSoft Finance system, eVA purchasing system, Chrome River, Cascade, Adobe, Canva, and Cobblestone Contract Insight

Ability to work 8-5 Monday through Friday in the Procurement Services office