USA Rare Earth, Inc. (Nasdaq: USAR) · 21 hours ago
Office Administrator
Wheat Ridge, CO
Full-time
Onsite
Entry, Mid Level
$73K/yr - $83K/yr
2+ years expUSA Rare Earth, Inc. is on a mission to become a leading supplier of critical materials for the green energy and technology revolution. The Office Administrator plays a critical role in ensuring the smooth operation of the Engineering and Processing site, supporting various departments and managing office operations.
Angel InvestmentManufacturingMiningProduct Design
Responsibilities
Manage day-to-day office and facilities operations, including supplies, inventory, stocking supplies, site needs, and general workplace organization
Serve as the primary point of contact for external vendors, contractors, and service providers; coordinate maintenance, repairs, and service requests
Coordinate purchasing and operational processes, including purchase orders (POs), invoices, NDAs, vendor follow-ups, and tracking open action items
Act as a central coordination hub to support follow-through across multiple departments (Engineering, Process, Data/Analytics, and site leadership)
Provide light executive assistant support for site leadership, including calendar management, scheduling, and limited travel coordination
Support HR-related activities such as onboarding coordination, interview scheduling, and training logistics
Maintain accurate records, files, databases, and documentation related to site operations
Prepare and distribute reports, communications, and operational updates as needed
Assist with expense reporting, reimbursements, and routine administrative processes
Support site safety culture by coordinating site-specific environmental, health, and safety initiatives
Proactively identify and resolve day-to-day issues, escalating as appropriate and partnering with stakeholders to drive solutions
Contribute to a collaborative, flexible, and positive work environment while supporting site growth and evolving operational needs
Qualification
Required
Bachelor's degree in business administration, facilities management, or a related field, or equivalent practical experience
Approximately 2–5 years of experience in office administration, operations coordination, facilities support, or a similar generalist role
Proven experience in site administration, facilities management, or similar operational support role
Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
High degree of flexibility and comfort operating in ambiguous, fast-moving environments
Excellent interpersonal and communication skills; able to work effectively with employees at all levels of the organization
Demonstrated ability to act as a generalist and 'wear multiple hats' as business needs evolve
Proficiency with standard office software and systems (e.g., word processing, spreadsheets, calendars, databases)
Ability to handle sensitive and confidential information with discretion and professionalism
Strong problem-solving skills and sound judgment
Attention to detail and commitment to quality, accuracy, and follow-through
Preferred
Experience in industrial, engineering, construction, laboratory, or manufacturing environments is a plus, but not required
Benefits
Medical, dental, and vision insurance
Retirement benefits
Paid time off
Paid holidays
Company
USA Rare Earth, Inc. (Nasdaq: USAR)
USA Rare Earth, LLC is a U.S.-based, vertically integrated magnet technology company.
11-50 employees
Funding
Current Stage
Public CompanyTotal Funding
$202.56MKey Investors
Navajo Transitional Energy Company
2025-04-30Post Ipo Equity· $75M
2025-03-13Post Ipo Equity· $50M
2025-03-13IPO
Leadership Team
Alex Moyes
Vice President of Mining
Recent News
The Motley Fool
2026-01-06
2026-01-05
The Motley Fool
2025-12-29
Company data provided by crunchbase