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Rays For Rare · 1 day ago

Program Coordinator

Eagle, ID

Full-time

Onsite

Entry, Mid Level

2+ years exp

Rays for Rare is a nonprofit organization dedicated to supporting medically fragile children and their families. The Program Coordinator will play a vital role in coordinating service programs, ensuring families and partners receive compassionate support, and managing community events and initiatives.

Individual and Family Services

Hiring Manager

Megan Schomer

Responsibilities

Coordinate and manage Rays for Rare’s service programs, ensuring consistent, compassionate support for families

Plan and execute events, including coordination, setup/takedown, and on-site engagement with families, donors, and partners

Maintain a strong understanding of program goals while addressing client (family) needs through support, coordination, and advocacy

Manage and improve existing programs while assisting in the development of new initiatives

Collaborate effectively with volunteers, service providers, donors, and community partners

Follow office workflows to ensure efficiency and accountability

Maintain confidential files and records (client, donor, volunteer, financial, inventory, and events)

Support fundraising and outreach efforts, including grants, donations, sponsorships, and donor stewardship

Assist with newsletters, marketing materials, and storytelling efforts that reflect our mission and impact

Manage correspondence including phone calls, emails, letters, and packages

Assist with budgeting, resource allocation, and identifying creative solutions to operational challenges

Qualification

Program managementProject managementNonprofit experienceCommunication skillsOrganizational skillsTechnology proficiencyAdobe programsMailChimpGoogle WorkspaceMonday.comAI toolsOneCauseKindfulProblem-solvingAdaptability

Required

Previous experience as a Program Coordinator or in a similar role

Minimum of 2 years of experience in a professional office setting (nonprofit or startup experience strongly preferred)

Strong project and program management skills

Excellent written, verbal, and interpersonal communication skills

Ability to work positively with a wide range of individuals—from families to executive-level community supporters

Highly organized, detail-oriented, and capable of managing multiple priorities

Proactive problem-solver with sound judgment and adaptability

Comfortable learning and using new technology and systems

Experience with or willingness to learn tools such as Adobe programs, MailChimp, Google Workspace, Monday.com, AI tools, OneCause, and Kindful (or similar platforms)