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IWSI America · 1 day ago

Administrative Assistant

San Bernardino County, CA

Part-time

Onsite

Mid Level

3+ years exp

IWSI America is a nonprofit workforce development organization focused on connecting individuals with disabilities to apprenticeships in high-demand industries. They are seeking an Administrative Assistant to manage office operations and support program initiatives, ensuring smooth functioning and participant success.

Business DevelopmentConsultingSkill Assessment

Responsibilities

Maintain accurate and up-to-date records of participant data, employer leads, and program commitments using Monday.com (CRM)

Track program metrics and provide regular updates to leadership regarding project milestones and data accuracy

Prepare, format, and edit professional reports, presentations, and external communications for partners and state agencies

Coordinate the logistics for workforce events, workshops, and training sessions, including materials preparation and scheduling

Provide responsive assistance to field staff to ensure all contract deliverables and participant documentation requirements are met

Manage daily office tasks, including scheduling and fielding inquiries for the CLP and RWA programs

Distribute weekly engagement emails to key stakeholders and maintain the online job board

Package and maintain professional program materials, PDF bundles, and the IWSI student handbook

Qualification

Monday.comAdministrative experienceMailchimpCanvaAdobeCommunicationInterpersonal StyleAdaptabilityAttention to detail

Required

3+ years of administrative or office coordination experience (staffing agency, nonprofit or government sector experience preferred)

Proficiency in Monday.com or high technical aptitude for learning complex data tracking and project management tools

Meticulously organized with exceptional attention to detail; you catch the small errors others miss

Strong adaptability—comfortable managing competing priorities in a fast-paced, changing nonprofit environment

Excellent Communication: Superior written and spoken English, with a proven ability to draft professional business documents

Interpersonal Style: A naturally happy, positive, and professional communication style that builds rapport with team members and partners

Technical Skills: Experience with Mailchimp, Canva, Squarespace and Adobe is a significant advantage

Candidate Evaluation: Please note that qualified applicants will be required to complete skills-based assessments (e.g., data entry, writing samples, or software proficiency) as part of the interview process

Local Presence: Ability to commute to our Aliso Viejo office

Benefits

401(k) retirement plan.

Comprehensive healthcare plan.

A collaborative, supportive, professional office environment.

The chance to be part of a mission-driven team helping Californians with disabilities and young people unlock their potential through paid, registered apprenticeships.