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Greater Houston Partnership · 1 day ago

Administrative Assistant, HETI

Houston, TX

Full-time

Onsite

Senior Level

5+ years exp

Greater Houston Partnership is seeking an Administrative Assistant to provide administrative and operational support to the SVP of Energy Transition and the HETI team. The role involves managing schedules, preparing reports, and coordinating meetings to enhance the executive's effectiveness.

Business DevelopmentBusiness Information SystemsBusiness Intelligence

Responsibilities

Perform a wide variety of administrative duties as required by daily operations of the office of the SVP

Independently respond to letters and general correspondence of a routine nature

Organize and maintain file system and files correspondence and other records

Receive and screen communications to the SVP including telephone calls and e-mail messages and help determine those requiring priority attention

Prepare reports, agendas, letters, and other documents, using word processing, spreadsheet, database, and/or PowerPoint presentation software

Coordinate with various staff for operational support activities; serve as a liaison between the various departments of the Partnership and the SVP in the resolution of day-to-day administrative and operational issues

Greets scheduled visitors and directs them to the appropriate area or person

Coordinates complex travel arrangements, meeting, and conference arrangements, maintain appointment schedules and calendars

Provides project management support as assigned

Salesforce and Excel database maintenance of membership directory

Review and summarize miscellaneous reports and documents; prepare background documents and conduct research as necessary for all meetings

Research and analyze routine and special projects and prepare first-draft reports

Prepares outgoing mail and correspondence, including e-mail

Review, code, and process payment of invoices prior to presenting to SVP

Maintains good public relations and interacts with members and co-workers in a respectful and professional manner

Other duties as assigned

Qualification

WordExcelPowerPointOutlookVirtual meeting applicationsBusiness EnglishProject managementOrganizational skillsCommunication skillsTeam playerConfidentiality

Required

Establish and maintain effective working relationships with the SVPs, CEO and other members of the Board, administration, committees, and all staff, etc

Expert in Word, Excel (pivot tables, formatting large data sets), Outlook, and PowerPoint

Communicates effectively, both verbally and in writing to a diverse population inside and outside the organization

Experience with virtual meeting applications such as Zoom, Teams, etc

Able to maintain administrative data and prepare expense reports

Strong knowledge of business English, correspondence formats, spelling, and grammar

Work independently, with a high level of dependability, consistency, and commitment

Able to complete work assignments within tight deadlines

Work constructively with others, be an effective team player

Able to organize, plan, prioritize, and coordinate own work, as well as the SVP's and other assigned projects

Able to multi-task and work with frequent interruptions

Maintain the confidentiality of private information

Able to follow general office practices and operate office equipment