Apply on Employer Site

Harbor Health · 1 day ago

Sr. Procurement Director

United States

Full-time

Remote

Director/Executive

8+ years exp

Harbor Health is transforming healthcare in Austin through collaboration and innovation. The Procurement Director will own the end-to-end procurement workflow and operations, ensuring procurements move efficiently through internal review and approval while driving process improvement and tooling.

Health CareMedicalmHealthPersonal HealthWellness

Responsibilities

Own end-to-end procurement operations and day-to-day project management of the procurement lifecycle, including intake, triage, and management of procurement requests from submission through execution and ongoing tracking

Serve as the senior accountable owner for procurement workflow governance, including standards for request intake, required documentation, routing, approvals, and timeline management across stakeholder groups

Shepherd procurement requests through internal review and approval workflows, including coordinating with Finance and Legal and obtaining support from internal counsel as needed for contract review, negotiation strategy, and risk assessment

Escalate items for leadership review and approval based on spend, risk, urgency, or policy thresholds, and ensure decision-ready summaries and supporting materials are complete and consistent

Support sourcing and vendor selection processes, including identifying sourcing options, coordinating vendor evaluations, managing RFP or competitive bid processes where appropriate, and documenting selection decisions

Provide vendor negotiation support and coordination, including assisting with pricing discussions, terms alignment, renewal planning, and ensuring contract terms reflect the approved business and risk posture

Support ongoing vendor management practices in coordination with business owners, including renewal management, issue escalation, and performance tracking where appropriate for key vendors

Coordinate risk-based vendor due diligence in partnership with Legal, Compliance/Privacy, IT/Security, and clinical or operational leaders, including HIPAA and privacy/security review, data handling requirements, and business continuity considerations

Co-lead implementation of Ironclad as a contract lifecycle management tool, with an emphasis on procurement workflow capabilities, including intake forms, workflow design, routing, approvals, reporting, and user adoption

Partner with the Legal function to migrate existing procurement and contract records into Ironclad and establish a centralized repository and consistent intake and tracking practices

Establish and manage procurement records management and repository practices, including contract metadata standards, renewal and notice tracking, and version control

Maintain and continuously improve procurement policies, procedures, controls, templates, and stakeholder workflows to increase consistency, reduce cycle time, and improve audit readiness

Deliver training and change management for stakeholders across the organization, including clear guidance on procurement requirements, use of Ironclad workflows, and expectations for timely review and approvals

Develop operational metrics and reporting for procurement activity, cycle times, throughput, risk tiering, and stakeholder performance, and use data to drive continuous improvement

Lead procurement integration efforts related to mergers and acquisitions, including aligning inherited vendor arrangements, rationalizing overlapping vendors where appropriate, and transitioning acquired assets such as VillageMD clinics into Harbor Health's procurement and contracting workflows

Qualification

Procurement operationsVendor managementContract lifecycle managementProcess improvementMergersAcquisitionsProject managementTrainingChange managementRisk assessmentStakeholder managementCommunication skillsCross-functional coordination

Required

8+ years of progressive experience in procurement, sourcing, procurement operations, or vendor management, including leadership responsibility for a procurement workflow in healthcare or another similarly regulated industry

Demonstrated experience owning end-to-end procurement intake and workflow execution, including cross-functional coordination with Finance, Legal, IT/Security, Compliance/Privacy, Operations, and clinical or field leaders

Strong project management skills with a track record of driving workstreams to completion, managing timelines, and keeping stakeholders aligned and accountable

Proven ability to design and improve processes, develop policies and templates, establish controls, and create consistent stakeholder workflows in a fast-moving environment

Strong writing and communication skills, with the ability to produce clear decision-ready summaries and to train stakeholders on workflows and requirements

Bachelor's degree or equivalent practical experience

Preferred

Hands-on experience implementing and administering contract lifecycle management or source-to-contract tools, with Ironclad experience strongly preferred

Experience supporting or leading vendor negotiations and commercial coordination, including renewals and contract term alignment with internal risk and approval requirements

Experience supporting procurement integration work tied to mergers and acquisitions, including onboarding acquired vendors and consolidating procurement and contracting practices

Advanced degree or professional certification (for example CPSM, CPIM, PMP)

Legal experience or comfort working closely with counsel on contracting (JD not required)