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Avamere · 5 days ago

Business Office Manager - Medicare / Medicaid Billing

Seattle, WA

Full-time

Onsite

Mid Level

$29.84/hr - $36.07/hr

3+ years exp

Avamere is a healthcare company that operates skilled nursing facilities. They are seeking an experienced Business Office Manager to oversee the financial and administrative operations of their Skilled Nursing Facility, focusing on billing, accounts receivable, and payroll management.

Hospital & Health Care

Responsibilities

Manage the business office systems in accordance with Avamere policies and procedures including completion of daily, weekly, and monthly tasks and non-

Perform routine billing process by ensuring billing is set up, billed, and collected timely and accurately

Ensure payer tree accuracy for all new admissions and payer changes as well as insurance verification upon admission and year end

Identify, research and correct billing discrepancies timely and communicate with the administrator and regional support to problem solve and collect on difficult

Applies knowledge of skilled nursing insurance billing including but not limited to Medicare, Medicaid, private insurance, HMOs, and co-insurances

Stays current with facility contracts along with industry changes, covered charges, and billing practices

Communicates with residents and/or responsible parties regarding bills and financial obligations per collection policy

Participated in monthly A/R review and completes necessary reports as

Complete the month end close within designated timeframe by utilizing the month end daily task form and month end check list. Expectations for the month end process include bad debt logs, refund tracking log, adjustment log, triple check, etc

Maintains accurate and up to date records of business office functions including accounts receivable (A/R), accounts payable (A/P), admissions and census numbers, resident insurance information and financial files, bank deposits, petty cash, and resident trust

Engage as part of the management team by actively contributing to problem solving, decision making, center and company-wide initiatives and attending management team meetings such as stand up, triple check, utilization review (UR) quality assurance performance improvement (QAPI), AR, and other meetings as required

Provides prompt, professional, and courteous customer service to residents, family members, vendors, and outside representatives

Review resident trust accounts, follow Avamere policy and procedures as well as state regulations, and month end reconciliation

Assist in implementing the day-to-day functions of the accounting

Prepare monthly accrual logs of open invoices and reclasses as Assist in preparing expense reports, petty cash reconciliation, etc

Process and verify payment of invoices on a timely basis including verifying purchase orders and invoices match

Verify invoices received for quantity, unit price, extensions, and

Forward invoices to appropriate department personnel for approval for

Code invoices with appropriate chart of account number to assure that expenses are distributed to the correct expense account and vendors

Communicate with suppliers/vendors concerning errors or questions on

Perform functions of computer/data processor efficiently and

Maintain and secure usernames and

Stay up to date on all programs and software that are utilized by

Ensure that resident admission contracts are signed and appropriately filed per BOM admission checklist

Assist in preparing payroll, time sheets, , as directed

Maintain payroll to include maintenance of employee records, processing timecards, paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc., as directed

Report known or suspected incidents of fraud, waste and or abuse to the

Participation in all compliance training

Attend and participate in facility mandatory in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.)

Follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc

Assist in preparing budget and financial information as

Ensure that the resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property, and civil rights, including the right to wage complaints, are well established, and always maintained

Qualification

Medical billingAccounts receivableBookkeepingMicrosoft ExcelData entryCustomer serviceProblem solvingTeam collaborationTime managementCommunication skills

Required

2 years medical billing experience required, SNF preferred, including Medicare, Medicaid

Must have, as a minimum, three (3) years' experience in bookkeeping or accounting practices

Must possess, as a minimum, a high-school diploma or its equivalent

Proficient in Microsoft word, excel, email

Must be knowledgeable of computers, data entry/retrieval, output

Must be able to read, write, speak, and understand the English language

Must possess the ability to make independent decisions when circumstances warrant such

Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public

Must be able to type 45 words per minute and use a 10-key

Must possess the ability to work independently and harmoniously with others

Must be able to complete tasks and meet deadlines with the potential for multiple interruptions throughout the workday

Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing sound accounting techniques

Must be able to understand and conduct written and oral communication

Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices

Must possess the ability to examine and verify financial documents and records

Must be able to prepare financial and other records in a systematic, neat, and legible manner

Must not pose a direct threat to the health or safety of other individuals in the workplace

Preferred

Experience in SNF accounting preferred but not required

Benefits

Health Insurance: Comprehensive medical, dental, and vision plans. Low individual and family deductible.

401 (k) Plan: After 90 days of employment, with matching program.

Paid Time Off (PTO): Accrue up to 4 weeks PTO per year, 6 holidays and accrued sick leave.

EAP Canopy with unlimited telehealth mental health visits.

Continuing Education and Higher Education Reimbursement.

Generous employee referral bonus program.

Flexible Spending Accounts & CERA: Medical FSA, Dependent Care FSA and CERA (Commuter Expense Reimbursement Account).

Professional Development: Opportunities for growth and development within the company.

Voluntary Benefits: Life insurance, disability coverage, supplemental hospital, accident and critical illness coverage, Legal Services, Pet Insurance, discount programs and more.