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Kahana Feld · 1 day ago

Legal Docketing Coordinator

New York,NY,US

Full-time

Hybrid

Mid Level

3+ years exp

Kahana Feld is a law firm seeking a Legal Docketing Coordinator to support their legal team. The role involves maintaining an organized filing system, managing court calendars, scheduling hearings, preparing court documents, and assisting in court proceedings.

Law EnforcementLegalProfessional ServicesService Industry

Responsibilities

Responsible for the accurate filing, organizing, and retrieving of legal documents and files, ensuring they are accessible to the attorneys, paralegals, and other staff when needed

Maintain digital and hardcopy filing systems; evaluate documents for proper categorization

Sort, classify, and file, records, files, and legal documents using the established file naming convention and folder organization

Save and rename all incoming documents

Handle sensitive and confidential information securely and in compliance with firm policies and applicable regulations

Retrieve requested documents from various court systems; distribute to case teams as needed

Review documents for accuracy and completeness

Improve filing systems and design forms and templates for data entry

Discard documents when required and in accordance with firm procedures

Update and create filing, organizational, and storage systems for data and documents

Calendar court hearings and other proceedings including web links (Teams and Zoom)

Prepare and distribute reminders to attorneys regarding upcoming hearings

Prepare and distribute case calendar reports to case teams

Create and update case information in the firm’s docket system (currently Law ToolBox, with a migration to Milana)

Assist with the migration to Milana, including set-up, and training

Maintain an accurate calendar of all scheduled events including statutory deadlines, court hearings, mediations, depositions, site inspections, etc

Confirm and manually calculate filing deadlines pursuant to local, state and federal rules

Inform all parties of any changes to the court schedule promptly

Attend calendar meetings

Perform other duties as assigned

Qualification

Litigation experienceLitigation calendaring rulesMicrosoft Office SuiteMilanaPACERNew York State Unified Court SystemOrganizational skillsCommunication skillsAttention to detailWork independently