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Lifepoint Health® · 23 hours ago

Senior Administrative Assistant

850 W Baraga Ave, Marquette, MI, 49855, US

Full-time

Onsite

Mid, Senior Level

3+ years exp

Lifepoint Health® is committed to empowering a diverse workforce to improve community health. The Senior Administrative Assistant provides vital administrative support to hospital administration, including scheduling, meeting coordination, and event planning.

Health CareHospitalMedicalRehabilitation

Responsibilities

Responsible for fostering good relations in all encounters between customers, employees and patients

Maintain profound professional skills and ensures strict confidentiality

Composes, types, and transcribes correspondence, forms, reports, minutes, presentation materials and other written communications

Manages preparations for senior management and department director meetings, records minutes as needed

Plans and completes special projects and assignments by the CEO, organizes Board and Leadership group social events, retreats, as well as other requested activities

Prepare Administrative Call Schedule; complete applications for Hospital License, AHA annual survey, VHHA annual survey and any other documentation necessary for continued operations of the facility

Answer and screen calls for the CEO/CNO/CFO

Pick up and deliver mail for CEO/CNO/CFO; pen, read, sort and prioritize mail

Schedule and maintain appointment calendar for CEO

Order office supplies as needed for office equipment; execute work order(s) for repair of office equipment

Ensure that timecards and sheets are processed in a timely manner for administrative department

General knowledge of the Joint Commission standards within administrative department

Prepares materials, agendas, minutes, etc., for meetings and events as assigned. Takes minutes for each

Assists with Board of Trustee packets for monthly meetings

Schedules meetings and forwards to Board members, updating/revising as necessary

Communicates information from the CEO and the HSC timely to Board members

Works with HSC to assure Board of Trustee Bylaws are up to date

Forwards recommendations to the HSC contact that need DLP Joint Venture Board approval

Prepares materials for board meetings as requested

Coordinates with accountant for presentation of annual financials

Forwards invoices/applications to accountant for processing

Plans/coordinates special functions as requested

Coordinates with the HSC Recruitment Department to schedule executive level interviews

Assists with coordination of quarterly Town Hall meetings, including scheduling/setting up room, ordering food, purchasing prizes, final slide deck revisions, and employee notifications

Processes monthly invoice via P-card and renews quarterly subscription

Processes Kronos edit slips for administrative department

Maintains and coordinates the contract files for all entities and serves as the Administrator of the MediTract and Contract Collaborator systems

Notifies Executive Management and the appropriate Department Managers of contract termination dates and ensures that all contract renewals are completed timely

Qualification

Microsoft OfficeAdministrative SupportEvent PlanningCritical ThinkingCommunication Skills

Required

Associate Degree in Administrative Support, Office Management, or related experience preferred

High School Diploma required

Three years of administrative experience required

Excellent oral and written communication skills

Experience using Microsoft Office, Excel, Word, PowerPoint, Outlook, and TEAMS

Requires critical thinking skills, decisive judgement and the ability to work with minimal supervision

Must be able to work in a stressful environment and take appropriate action, according to facility Code of Conduct and Core Values

Must work closely with CEO, CNO, CFO, People Services Director, Department Managers, Board of Directors and Medical Staff

Ability to work normal business hours and overtime as needed

Verbal and written ability to give information and present ideas essential in administrative management, if requested

Familiarity with organization and functions of each hospital department

Ability to problem-solve effectively and handle stress in a positive manner

Maintain harmonious relationships with nursing personnel, medical staff, hospital administration, and all hospital departments

Benefits

Health (Medical, Dental, Vision) and 401K Benefits for full-time employees

Competitive Paid Time Off

Employee Assistance Program – mental, physical, and financial wellness assistance

Tuition Reimbursement/Assistance for qualified applicants

And much more...

Company

Lifepoint Health®

Glassdoor3.1

Lifepoint Health is a leading healthcare provider that serves patients, clinicians, communities and partner organizations across the healthcare continuum.

Founded in 1999

Brentwood, Tennessee, USA

1001-5000 employees