Ford Motor Company · 17 hours ago
Administrative Assistant
Allen Park, MI
Full-time
Onsite
Mid Level
3+ years expFord Motor Company is a global automotive leader dedicated to building a better world. They are seeking an Administrative Assistant who will provide executive support, manage schedules, and facilitate communication to enhance the efficiency of senior leaders.
AutomotiveAutonomous VehiclesManufacturingTransportation
No H1B
Responsibilities
Identifies the preferred method of support for the executive and appropriately accommodates their working style. Partners with the executive to help them be efficient and effective with their time, consistently maintaining strong communication
Manages the executive’s calendar and correspondence; resolves scheduling conflicts in a timely manner and keeps the executive informed of changes and updates
Maintains, organizes, and archives Outlook calendar, communications, and folders as appropriate, keeping the executive well-organized and aligned to Company records and retention schedules
Sorts, screens, and distributes incoming and outgoing mail for the executive. Highlights information of interest and/or curate reading material
Participates as an adjunct member of the executive leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items
Willingness and flexibility to support across all North America and European time zones
Optimizes travel arrangements (e.g., transportation, accommodations, agenda, visa/passports) based on the executive’s travel needs and preferences. Manages complex itineraries, including any changes. Completes related expense reports
Assists the executive with preparing for meetings, including preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics
Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing calendars, communication, technology, office space, logistics, and related follow-up activities
Prepares, updates, and organizes information for inclusion in reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material
Coordinates employee skip-level meetings and other interactions between executives and employees when appropriate
Assists with special projects as needed
Works well with remote employees in different time zones and countries, acknowledging the need for flexibility in scheduling
Highly adaptable to the fast-paced work environment
Ability to manage multiple projects at once and not easily feel overwhelmed
A problem solver who anticipates the needs of the executive and team
Handle correspondence, reports, and presentations, and may be responsible for maintaining databases and tracking project progress
Work closely with stakeholders and team members to ensure that project goals are met on time
Qualification
Required
3+ years of experience as an executive assistant or project manager
3+ years of Microsoft software experience (e.g., Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel, and other related programs)
Preferred
Associate's degree preferred, or equivalent professional experience
Experience with Ford Organizations
Excellent writing, editing, and proofreading skills
Learns new software systems and products/cloud tools with ease
Responsive, self-starter; takes initiative in resolving issues or concerns
Detail-oriented, organized, and excellent time management skills
Displays a high degree of integrity and maintains confidentiality of sensitive information
Works well independently with minimal supervision
Ability to work collegially and collaboratively within a team environment in an open-concept office area
Comfortable interacting with all levels of the organization, from executive leadership to individual contributors
Ability to plan, prioritize, and support multiple assignments simultaneously
Benefits
Immediate medical, dental, vision and prescription drug coverage
Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
Vehicle discount program for employees and family members and management leases
Tuition assistance
Established and active employee resource groups
Paid time off for individual and team community service
A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
Paid time off and the option to purchase additional vacation time.
Company
Ford Motor Company
We don't just make history -- we make the future.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$16.23BKey Investors
US Department of EnergySoros Fund Management
2025-07-29Post Ipo Debt· $3B
2023-08-17Post Ipo Debt· $4B
2023-06-22Debt Financing· $9.2B
Leadership Team
James Farley
Chief Executive Officer
Efrat Barit
COO
Recent News
2026-01-08
DBusiness Magazine
2026-01-08
Company data provided by crunchbase