Research Foundation for Mental Hygiene, Inc. · 1 day ago
Administrative Assistant
New York,NY,US
Full-time
Onsite
Entry, Mid Level
$30K/yr - $33K/yr
2+ years expThe Research Foundation for Mental Hygiene, Inc. is seeking a qualified candidate to fill a part-time Administrative Assistant position. The role involves providing essential office support, managing schedules, coordinating meetings, and ensuring the seamless operation of the California Center of Excellence project under the IPS Employment Center.
CharityHealth CareNon Profit
Responsibilities
Serving as a point of contact for the California project
Answering incoming calls and forwarding them to the relevant team members
Scheduling meetings and appointments - scheduling calls with counties, creating Zoom meetings as requested, along with Outlook invitations, etc
Monitor submissions to the data system and follow-up with IPS supervisors as needed
Travel reimbursements for California Trainers, including the review of receipts, ensuring vouchers adhere to travel policy, routing them for signatures, and processing them through TIQR
Assists with the tracking of California students enrolled in the on-line IPS courses, including documenting which course (name, agency, date, course name) and their completion date; providing receipts for courses as requested, sending individual links to students and troubleshooting access issues
Provide project support including creating detailed Excel workbooks to track deadlines
Assist with fidelity and gap to fidelity scheduling in California
Maintain record of the following in shared file: On-site training (length, agency, trainer, date, topics); On-site TA; Fidelity reviews (overall score, agency, reviewer(s), date); Fidelity Action Plans; Gap to fidelity assessments
Events planning as needed: Find location for conference or training; Assist with registration; Ordering supplies, meals, as needed; Send/print agendas and other training materials to participants; Work with venue event coordinator, as needed
Participate in scheduled meetings, as assigned
Other duties, as assigned
Qualification
Required
High school diploma with (5) years of administrative assistance experience in an office setting; or associate's degree with (3) years of such experience; or bachelor's degree with (2) years of such experience
At least (2) years of event planning and/or event management experience
Minimum 60-70 WPM or higher to meet the demands of the job effectively
Strong communication and interpersonal skills
Ability to work independently and as part of a team
Attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent time management skills
Ability to prioritize work, handle multiple tasks and projects
Benefits
Excellent Benefits Package
Company
Research Foundation for Mental Hygiene, Inc.
The Research Foundation for Mental Hygiene, Inc (RFMH) is a private, not-for-profit membership corporation organized in 1952, for the purpose of assisting and enhancing the research and training objectives of the New York State Department of Mental Hygiene and its component agencies; the Office of Mental Health (OMH), the Office for People with Developmental Disabilities (OPWDD) and the Office of Alcoholism and Substance Abuse Services (OASAS).
1001-5000 employees
H1B Sponsorship
Research Foundation for Mental Hygiene, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (36)
2024 (26)
2023 (29)
2022 (26)
2021 (19)
2020 (24)
Funding
Current Stage
Late StageRecent News
Company data provided by crunchbase