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General Dynamics - Bath Iron Works · 22 hours ago

Administrative Specialist (Program Office Post Delivery)

US-ME-Brunswick

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

General Dynamics - Bath Iron Works is seeking an Administrative Specialist to support the General Manager with various administrative tasks and reporting for government contracts. The role involves ensuring compliance with safety and quality standards while coordinating with key stakeholders to meet project milestones.

ElectronicsIndustrialManufacturing

Responsibilities

Provide excellent customer service support by proactively helping with inquiries and by resolving issues timely

Compose correspondence as needed between different departments and external stakeholders

Perform regular Time Accounting (WFM) and PeopleSoft Administration

Planning, coordination, and support for customer visits and program meetings

Collect data, prepare presentations, and perform record keeping duties to manage department Plans of the Week and Digital Dashboards

Support new hire onboarding, orientation and requesting system access

Lead for all special organization events

Assist, and back-up, other administrative support personnel

Ensure workplace conditions are compliant with company safety standards and actively participate in the Safety Action Team (SAT) and help lead initiatives

Process payments for off-site operating expenses

Manage budgets and order for specialized office supplies

Support coordination, review, and distribution of internal and external reporting

Monthly review, analysis, and reporting of divisional overhead

Development of, and adjustments to, departmental resource plan and associated reporting

Department compliance reviews of procedures and processes

Pre-travel authorization

Travel booking within Concur travel system

Travel expense reports and cost comparisons

Local mileage requests

Visit authorization letters for government facilities

Special Projects as assigned

Qualification

Administrative supportMicrosoft OfficeReport preparationOrganizational skillsInterpersonal skills

Required

High School Diploma or GED required

An associate's degree in office administration or business or supplemented by related experience

Minimum 10 years administrative support experience, preferably involving interaction with Executive/Senior Management

Excellent organizational skills and attention to detail

Strong computer, oral, written, analytical and interpersonal skills, coupled with an ability to work independently and/or as a member of a team in a fast-paced environment

Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Must be able to effectively manage priorities and meet schedule demands

Experience in compiling and preparing reports and presentations

Excellent written and grammatical skills with the ability to draft correspondence from general guidance

Requires interface with customers. Must be comfortable working professionally with Navy and industry representatives

Ability to work modest levels of overtime, as required. Must be able to support some night or weekend special activities/events

Motivated self-starter, with the ability and desire to act with limited guidance and direction

Company

General Dynamics - Bath Iron Works

"Bath Built Is Best Built" Part of General Dynamics Marine Systems, Bath Iron Works is a full service shipyard specializing in the design, building and support of complex surface combatants for the U.S.

Founded in 1884

Bath, Maine, USA

5001-10000 employees