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Clackamas Women's Services · 1 day ago

Accounting Manager

Oregon City, OR

Full-time

Onsite

Mid, Senior Level

$69K/yr - $78K/yr

5+ years exp

Clackamas Women’s Services (CWS) is a nonprofit organization dedicated to supporting survivors of domestic violence and sexual assault. The Accounting Manager will oversee daily operations of the Finance team, including processing accounts payable, managing reconciliations, and supporting financial audits.

EducationHospitalityNon Profit

Responsibilities

Process accounts payable transactions sourced from vendor invoices, check requests, and other sources. Processing involves data entry, reporting, check printing and mailing, EFT payment processing, and uploading positive pay transactions to the bank accounts

Verify accuracy and ensure proper account and project coding on all invoices and reimbursement requests received

Reconcile vendor statements and act as the liaison between the organization and vendors regarding discrepancies

Review and reconcile credit card transactions on monthly expense reports and provide guidance to program personnel regarding coding and questions

Review and record employee reimbursement requests and process payments

Record cash, check, wire, bank credit, and other money received (i.e., "cash receipts) in the monthly cash receipt log and accounting software (QuickBooks)

Work closely with the Finance team to record payments applied to grant billing and other revenue sources

Reconcile bank transactions and record transfers daily via a connected bank feed and identify and resolve discrepancies quickly

Record payroll transactions, including payroll, tax payments, unemployment insurance invoices, benefit invoices, and other similar transactions

Reconcile accounts for the monthly close process, including bank, prepaid expenses, credit card, accounts payable, cash receipts, and other accounts and transactions, as assigned by the Finance Director

Reconcile payroll liability and expense accounts to payroll reporting software and work with the Finance Director to resolve discrepancies

Review transactions for fixed assets, including additions and dispositions. Monitor and manage the fixed asset module of the accounting system (QuickBooks)

Work closely with the Finance Director and Finance team to complete all items required to complete the month-end close process

Prepare documents for various funder audits

Manage financial record keeping for all funding sources

Manage the agency’s financial folders and documents and maintain proper storage of financial records in compliance with federal and state laws

Support the Finance Director with year-end closing, annual audit, annual tax forms, and annual budget preparation

Represent the mission, value, and philosophy of CWS to program participants, employees, Community partners, and the public

Represent and reflect the values of the agency through direct communication and collaboration with co-workers, partners, and participants

Model values of equity and inclusion in decision-making and daily work

Work in conjunction with other staff to provide consistent services to participants

Attend CWS all staff meetings and regular team meetings

Meet regularly with the Finance Director to plan and prioritize projects

Submit necessary monthly timesheets and mileage reimbursement forms

Manage daily schedule appropriately

Cross-training for other finance duties as needed

Other duties and special projects as assigned

Qualification

AccountingQuickBooksFinancial Record KeepingExcelPayroll SoftwareCultural CompetenceCommunication SkillsOrganization SkillsTeamwork

Required

Bachelor's degree in accounting, finance, or business OR relevant work experience

Five years of experience recording detailed accounting transactions, including hands-on experience recording transactions daily or weekly

Proficient in ERP accounting software (QuickBooks), including hands-on experience recording transactions daily or weekly in at least three of the last five years

Intermediate proficiency in Excel and Microsoft software (Word, Outlook, and Teams)

Proven ability to work in a team and build working partnerships

Good oral and written communication skills

Great organization skills and attention to detail

Demonstrated understanding of anti-oppression issues, ability to work effectively with individuals from diverse backgrounds, and understanding of culturally competent service delivery methods

Enthusiasm for working collaboratively with a wide range of public and private systems intersecting with the DVSA field (law enforcement, DHS, courts, education, etc.)

Computer proficiency in Windows environment including, word processing and spreadsheets; (client databases preferred)

Valid driver's license and reliable transportation required; position includes use of personal vehicle to complete some tasks

Must be able to travel throughout Clackamas County and the Greater Portland Area

The person in this position frequently moves throughout CWS worksites and the community to meet with donors, volunteers, community members, partners, and staff

The person will also periodically move supplies and other items (up to 50 lbs.) from one place to another, participate in community events, and may work in all types of weather