Cynet Systems ยท 6 months ago
Document Management Specialist
Wilmington, NC
Full-time
Onsite
New Grad, Entry LevelCynet Systems is a company specializing in document management solutions, and they are seeking a Document Management Specialist. The role involves organizing, maintaining, and managing both physical and digital documents to ensure easy retrieval and compliance with legal requirements.
EmploymentRecruitingStaffing Agency
Responsibilities
Sort, label, and file physical documents in an orderly and accessible manner
Maintain filing systems and ensure documents are stored in the correct locations
Scan physical documents using high-speed scanners and ensure image quality
Index and categorize digital files for easy retrieval
Use document management software to upload and manage digital records
Maintain accurate records of stored documents, both physical and digital
Retrieve documents upon request and track document movement
Ensure secure and climate-appropriate storage conditions for physical files
Identify documents eligible for destruction based on retention schedules
Shred or dispose of documents securely and in compliance with data protection policies
Maintain logs of destroyed documents for audit purposes
Follow company policies and legal requirements for document handling and retention
Conduct periodic audits to ensure accuracy and completeness of records
Report discrepancies or issues to the appropriate personnel
Qualification
Required
High school diploma or equivalent
Proven experience in document management, records keeping, or administrative support
Familiarity with scanning equipment and document management systems
Strong attention to detail and organizational skills
Ability to handle confidential information with discretion
Basic computer skills, including Microsoft Office and file management
Ability to lift boxes or files up to 25 lbs
Willingness to work in office, storage, or archive environments
Preferred
associate degree
Company
Cynet Systems
Headquartered in Washington DC Metro Area, Cynet Systems is a top talent supplier for companies across North America.
Founded in 2010
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ashwani (Ash) M.
Partner and Co-CEO
Nikhil "Nick" Budhiraja
Founder / Co-CEO
Company data provided by crunchbase