IDEXX · 2 days ago
Senior Administrative Associate - Global Corporate and Strategic Accounts
Westbrook, ME
Full-time
Hybrid
Mid, Senior Level
3+ years expIDEXX is seeking a highly organized and proactive Sr. Administrative Associate IV to support the Vice President of Global Corporate and Strategic Accounts and their team. This role involves providing high-level administrative support, managing logistics, and ensuring seamless day-to-day operations in a dynamic environment.
BiotechnologyHealth CareLivestockVeterinary
Responsibilities
Provide high-level administrative support to the Vice President Global Corporate and Strategic Accounts, and their team, with professionalism, discretion, and efficiency
Provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials
Coordinate domestic and international travel, prepare expense reports, and manage Concur submissions
Assist with presentation creation and will join key meetings when appropriate to stay ahead of deliverables and identify support opportunities
Manage projects of varying scope and complexity
Remain knowledgeable of business unit policies
Facilitate information flow among team members, answer questions and provide supply information as needed
Be a “go to” person for a dynamic, collaborative, and fast paced team globally
Work closely within a team of administrative professionals within VetSoft as well as throughout the organization
Qualification
Required
Provide high-level administrative support to the Vice President Global Corporate and Strategic Accounts, and their team, with professionalism, discretion, and efficiency
Provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials
Coordinate domestic and international travel, prepare expense reports, and manage Concur submissions
Assist with presentation creation and will join key meetings when appropriate to stay ahead of deliverables and identify support opportunities
Manage projects of varying scope and complexity
Remain knowledgeable of business unit policies
Facilitate information flow among team members, answer questions and provide supply information as needed
Be a 'go to' person for a dynamic, collaborative, and fast paced team globally
Work closely within a team of administrative professionals within VetSoft as well as throughout the organization
You will need to be a master multi-tasker with the ability to shift priorities easily and often
You will enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list
Exceptional communication skills with close attention to detail
Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions
Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged
You must demonstrate a high level of service and professionalism
You will be comfortable with ambiguity and confidence in making decisions in the moment when direction is limited
The ideal candidate will have three to five years of administrative or office experience in a corporate environment
Preferred
Experience working in Smartsheet a plus but not required
Benefits
Competitive compensation
Incentives
Benefits
Company
IDEXX
10,000+ people, one global focus - enhancing the health and well-being of pets, people, and livestock We are passionate about what we do at IDEXX – and why wouldn’t we be? When you’re working to raise the standard of care for pets, make drinking water safe for billions and keep our livestock population around the globe healthy and free of disease, it’s no wonder that what we do each day is more than just a job.
10001+ employees
H1B Sponsorship
IDEXX has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (29)
2024 (18)
2023 (20)
2022 (28)
2021 (21)
2020 (17)
Funding
Current Stage
Public CompanyTotal Funding
unknown1991-06-21IPO
1984-01-01Seed
Leadership Team
Sharon Underberg
Executive Vice President, General Counsel and Corporate Secretary
Angie DeRusha
Director Global Marketing Strategy
Recent News
2026-01-09
2026-01-03
Company data provided by crunchbase