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OU Health Stephenson Cancer Center · 17 hours ago

Residency Program Coordinator- Oral and Maxillofacial Surgery Residency

Oklahoma-Oklahoma City-Health Sciences Center

Full-time

Onsite

Entry Level

1+ years exp

OU Health Stephenson Cancer Center is part of Oklahoma's premier research university, focusing on education and career opportunities. They are looking for a Residency Program Coordinator to ensure compliance with educational guidelines and coordinate the operations of the residency program.

BiotechnologyHealth CareHospitalMedicalNon ProfitOncology

Responsibilities

Ensures the residency program maintains compliance with ACGME, CODA, Board specialty requirements. Ensures resident and faculty compliance with institutional ACGME and CODA requirements. Oversees licensure process for trainees. Monitors trainee duty hours to ensure compliance

Develops the annual residency work schedule and project plan for the accreditation cycle. Develops, administers, and coordinates clinical rotation and on-call schedules

Manages computerized information systems for collecting and storing program data, generating management reports, and documentation. Compiles data for annual ACGME and CODA ADS (Accreditation Data System) online reports and surveys. Updates information on all required program software. Ensures all information is available for hospital CMS (Centers for Medicare and Medicaid Services) reimbursement. Establishes and maintains a systematic file system for confidential documents, assuring proper security measures are in place

Manages confidential resident performance evaluations, evaluation of faculty, and the education programs. Prepares reports and related correspondence. Coordinates the evaluation process for residents, faculty, training programs and locations, and assures continuous follow-up for timely completion

Receives, reviews, and addresses or reroutes problems and/or complaints from program participants to appropriate faculty. Advises or engages Program Director in problem resolution, as appropriate. Maintains residency program records and evaluations. Facilitates verification of training process for past trainees. Completes program reports in accordance with accreditation standards and tracks participant progress through the program for completion of requirements. Coordinates information required for ongoing program recertification. Staffs residency selection and applicant ranking committees. Develops and maintains applicant databases. Ensures receipt of required application materials. Maintains confidential applicant files. Prepares information for Ranking Committee Meeting. Assists the Program Director in preparing the rank order list of applicants for the National Resident Matching Program (NRMP) and/or specialty matching program. Schedules appropriate program committee and council meetings. Initiates and develops informational materials including newsletters, brochures, training materials and manuals as appropriate to the program. Updates information for residency program website and other data management systems. Plans special activities throughout the academic year, such as retreats, holiday events, and graduation. Prepares for, organizes, and participates in accreditation site visits, annual program updates and special reviews

Manages and coordinates all administrative duties relative to the recruitment and selection process. Coordinates candidate interviews and resident recruitment and selection process. Responds to applicant inquiries, organizes the application review and interview process, and coordinates interview days

Coordinates personnel/employment administration and associated services to residents. Develops and maintains personnel records and files for house staff engaged in the program. Manages the onboarding/matriculation process of new trainees

Performs various duties as assigned to successfully fulfill the functions of the position

Qualification

MedHub Residency Management SystemData ManagementCompliance with ACGME/CODAMicrosoft Office proficiencyAdministrative experiencePrioritizationMultitaskingWork under stressDetail orientedVerbal communicationWritten communicationInterpersonal skillsTeamworkWork independently

Required

Associate's Degree in Business Administration, Public Health, or related field

12 months of responsible administrative experience

Basic knowledge of institutional program requirements

Ability to quickly learn and apply RRC common and specialty program requirements

Ability to quickly learn and operate MedHub Residency Management System

Must be detail oriented

Ability to prioritize and multitask

Excellent verbal and written communication skills

Excellent interpersonal skills with a collaborative work style

Excellent computer skills and proficiency with Microsoft Office applications

Ability to work in stressful situations and meet deadlines

Ability to work independently and as part of a team

Company

OU Health Stephenson Cancer Center

Oklahoma’s only comprehensive academic cancer center, OU Health Stephenson Cancer Center at the University of Oklahoma is a nationally noted leader in research and patient care.

Founded in 2011

Oklahoma City, Oklahoma, USA

501-1000 employees