Ghostwerks LLC · 2 months ago
Administrative Support
Wharton, New Jersey, United States
Full-time
Onsite
New Grad, Entry LevelGhostwerks LLC is a Service Disabled Veteran Owned Small Business that specializes in providing support and services to the defense and civilian government space. They are seeking an Administrative Support Specialist to provide dedicated administrative support to project teams, assisting with budget preparation, record keeping, and coordination of meetings and travel arrangements.
Management Consulting
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Develop spreadsheet to track the progress of the quality audit across tank ammo production
Develop and distribute schedules (Microsoft Project) for production acceptance reviews, tests, audits
Coordinate with multiple contractors and subcontractors to ascertain and verify timeframes of production runs and changes
Create master schedule with all programs from tank ammo (training rounds, service rounds,), and distribute to AC and PM team members
Create power point slides of schedules for briefings and presentations
Coordinate travelers schedules to cover all tests, production facilities of interest. Maintain a list/spreadsheet of all travelers
Identify scheduling conflicts, and deconflict travel schedules and activities of all parties
Coordinate travel itineraries, hotel, arrangements as required. Support voucher review
Conduct weekly meetings to coordinate activities amongst lead members to insure production coverage. Power point presentation required
Obtain directions to facilities for travelers, and identify area restaurants, and hotels for traveler convenience
Coordinate JPAS, security of all travelers
Maintain a list of contractor facility POCs and phone numbers
Collect trip reports from travelers Identifying problems areas concerns
Qualification
Required
Positive and enthusiastic attitude
Strong desire to learn, drive work, and self-initiative
Excellent verbal and written communication skills
Microsoft Project experience
MS Office PowerPoint experience
SharePoint experience
High School Diploma
Must be a U.S. Citizen
Must be able to successfully obtain a Public Trust
Company
Ghostwerks LLC
At Ghostwerks LLC, we are committed to empowering organizations with expert problem solving, mission readiness, and leading technology solutions.
Founded in 2024
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase