Mount Sinai Health System · 1 day ago
Program Coordinator-HR Talent Development & Learning-Mount Sinai Health System-Hybrid-Full Time-Days
New York, NY
Full-time
Hybrid
Entry Level
$66K/yr - $74K/yr
1+ years expMount Sinai Health System is one of the largest academic medical systems in the New York metro area, and they are seeking a Program Coordinator to provide key operational and administrative support for various programs and events. The role involves managing logistics, tracking data, and ensuring the efficient delivery of programs while collaborating with trainers and participants.
Health CareHospitalMedical
Responsibilities
Establishes the coordination of basic to complex program and project activities and ensures the quality, timeliness, and integrity of ongoing projects and schedules
Develops and maintains a detailed project schedule; including administrative tasks and ensures adherence to all deadlines
Monitors project progress and deliverables, identifies issues early, communicates with management when issues arise, and implements corrective actions as needed
Organizes and coordinates elective learning courses, programs, and special events
Coordinates logistics, technical support and other related activities (e.g. room or Zoom booking, food and beverage, materials )
Enrolls participants into programs and distributes materials pre/post sessions
Assists in the planning, coordination, and execution of courses, programs, and events delivered in in-person, virtual, or blended learning formats. Responsibilities may include in-person logistical support and virtual production assistance (e.g., Zoom producer role)
Collaborates with trainers and presenters to prepare, organize, and distribute course materials. Responds to participant inquiries regarding program requirements, registration, and logistics, and provides support before, during, and after each session
Supports the development and implementation of marketing strategies—including print and digital materials—to promote programs and increase engagement. Assist with the creation and execution of the marketing strategy (print and digital)
Serve as behind-the-scenes producer for Zoom-based programs, ensuring smooth set-up and execution
Manage core platform functions including breakout rooms, attendance tracking, music and slides on entry, and troubleshooting in real-time
Coordinate with facilitators to prepare technical elements in advance
Organizes, leads, and facilitates project-related meetings, including developing agendas and preparing meeting materials. Prepares and/or edits meeting minutes, presentations, and supporting documents
Takes attendance for courses, programs, and meetings, and accurately inputs attendance data into the appropriate tracking systems
Maintains detailed records and documentation for all program, project, and course activities, and may develop standardized procedures for storing and managing required documentation
Creates and updates courses in PEAK (Learning Management System); monitors attendance, gathers course rosters, assigns credit for completed courses, and initiates follow-up surveys
Develops, formats, and maintains reports to track attendance, utilization, and program impact
Collects and synthesizes data from various sources and presents findings, including preliminary analysis when applicable. Investigates issues or concerns, conducts background research, and responds to information requests in a timely manner
Conducts other related duties as assigned
Qualification
Required
Bachelors Degree or an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job
Excellent time management skills and the ability to manage multiple tasks and priorities effectively
Strong written and verbal communication skills
Highly organized with exceptional attention to detail
Self-motivated, proactive and solutions-oriented, with a positive attitude and the willingness to go the extra mile in service of our mission
Process oriented, with the ability to develop and follow efficient workflows
Strong analytical and problem-solving abilities
Comfortable working both independently and collaboratively with remote and in-person team members
Preferred
1-2 years administrative experience
Exposure to improvement methodologies such as LEAN
Demonstrated ability to leverage program management tools
Company
Mount Sinai Health System
Mount Sinai Health System delivers integrated medical care, research, and medical education through its network.
10001+ employees
H1B Sponsorship
Mount Sinai Health System has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (3)
2023 (26)
2022 (20)
2021 (6)
2020 (20)
Funding
Current Stage
Late StageTotal Funding
$41.9MKey Investors
National Institutes of HealthHearst Health Prize.Multiple Myeloma Research Foundation
2024-11-11Grant· $7M
2024-06-06Grant· $0.1M
2023-11-02Grant· $7M
Leadership Team
Vincent Tammaro
Executive Vice President and Chief Financial Officer
David Feinberg
Senior Vice President, Chief Marketing and Communications Officer
Recent News
Digital Journal
2026-01-08
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