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Aspire Public Schools · 1 day ago

Senior Payroll & Retirement Specialist

Oakland, California

Full-time

Hybrid

Mid, Senior Level

$74K/yr - $95K/yr

5+ years exp

Aspire Public Schools operates a network of high-performing, college-preparatory charter schools serving TK-12 scholars in communities across California. The Senior Payroll & Retirement Specialist is responsible for providing assistance to the Payroll and Retirement team, ensuring workflows and processes for payroll and retirement functions are effectively managed.

Primary/Secondary Education

Responsibilities

Ensure approval of semi-monthly timesheets from all school sites

Run reports from the WorkForce Management (WFM) time and attendance system for timesheet errors

Manage and lead communication to our internal leaders, including Principals and Business Managers, regarding pending timesheets, errors, or missing information, as needed

Ensure the accuracy of all payroll documents for processing

Distribute manual/off-cycle paychecks to school sites, as needed

Participate in status change and new hire submission final checks process in collaboration with the Human Resource Department

Enter pay adjustments into the payroll system

Calculate retro payments

Enter employee garnishments in the payroll system and send necessary responses

Maintain online garnishment payments with UKG payment services

Audit entries entered in the payroll system against the Pay Check Register

Process off-cycle checks

Provide quality Customer Service

Complete employment verifications

Answer Outlook emails and phone requests in a timely manner

Meet with teammates via Zoom or phone calls regarding pay or retirement concerns

Calculate teacher final payouts

Calculate PTO/Sick time for Leave of Absences

Support the Human Resources Department with payroll requests related to legal claims, EDD Unemployment, and Workers’ Comp

Year-end Tax preparation

Analyze new hires and job changes for retirement placement into CalPERS/CalSTRS/403b CA

Prepare mass import file for Retirement (STRS/PERS)

Prepare mass separation file for CalPERS

Enroll Classified staff into the CalPERS system

Enroll Certificated staff into the CalSTRS system

Maintain 403b CA and 403b PP Plans

Complete US Department of Labor Statistics Report

Complete Quarterly EDD Multi-worksite Report

Complete wage portion of benefit audits for EDD

Follow up on stale dated checks

Collect teacher work calendars from all school sites

Ensure accurate processing of sick hours transfers, including updated sick hours from previous districts

Maintain electronic payroll files

Create employee garnishment folders and ensure balances are kept up to date

Ensure that terminating employees are paid on time, and their “Option Pay” form has been received

Process payroll in the UKG system

Perform other related duties as required and assigned

Qualification

Payroll processingCalSTRS/CalPERS/403bUKG systemAnalytical skillsMicrosoft OfficeGoogle WorkspaceCustomer serviceCommunication skillsOrganizational skillsProblem-solving skills

Required

Proven ability to perform timely, accurate analysis and manage multiple priorities in a fast-paced, high-growth environment

Strong organizational, time management, and follow-up skills with a high sense of urgency and attention to detail

Excellent written and verbal communication skills; ability to communicate effectively with diverse stakeholders

Strong analytical and problem-solving skills with the ability to quickly learn and apply new processes, systems, and software

Process-oriented, proactive, and self-directed with the ability to take initiative and think both strategically and tactically

Ability to work effectively both independently and collaboratively in a team environment

Demonstrated professionalism, flexibility, and sound judgment when handling highly sensitive and confidential information

Strong customer service orientation with the ability to balance service excellence and compliance requirements

Knowledge of payroll functions and working knowledge of applicable Federal, California, and out-of-state labor laws

Proficiency with productivity and collaboration tools, including Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote) and Google Workspace (Drive, Docs, Sheets, Slides); ability to learn HRIS/payroll systems such as UKG

Demonstrated commitment to organizational values, policies, confidentiality standards, and ethical conduct

Ability to perform other related duties as assigned

Minimum of five (5) years of payroll experience in a fast-paced, high-volume environment

Experience administering payroll through UKG or similar HRIS/payroll systems

Experience in CalSTRS/CalPERS/403b platforms

Proficiency in Microsoft Office applications, including Excel and Word

Proficiency in Google Workspace, including Google Sheets

Experience in, or strong interest in, K-12 public education

Clear the Department of Justice background screening

Authorized to work in the United States

Provide health (TB) clearance (renewal every four years)