Apply on Employer Site

City of Indianapolis · 21 hours ago

Senior Procurement Specialist

Indianapolis, IN

Full-time

Onsite

Mid, Senior Level

2+ years exp

The City of Indianapolis is seeking a Senior Procurement Specialist responsible for managing all phases of procurement for multiple divisions within the Indianapolis Fire Department. This role involves overseeing travel processes, processing requisitions, and ensuring compliance with procurement policies and procedures.

GovernmentInformation ServicesNon Profit

Responsibilities

Manages all division travel requests and expense reports utilizing PeopleSoft

Processes approved travel-related paperwork encumbers agency funds for employee travel and expenses

Secures arrangements for business related travel when necessary

Maintains reports of approved travel requests and travel expenses

Create and maintain requisitions, purchase orders, vouchers, and receipts to ensure equipment, supplies, and services are received and payments are processed and paid in a timely manner to support the agency

Determines appropriate method of competition as established by procurement state statute, rules, regulations, and policies

Research and evaluate purchases and related services, supplies and equipment based on price, service, quality, and warranty to meet the needs of the agency

Completes purchase transaction ensuring all required documents are available for public record

Responsible for all aspects of the agency’s usage of the city P-card program and benefits

Drafts form-approved and non-form-approved contract agreements and oversees all phases of the digital contracts process and ensures the appropriate contract documents are provided

Attends monthly city accounts payable/purchasing (CAPP) meetings prepared to provide procurement updates to CFO

Serve as liaison between vendors, IFD, and city agencies (OFM, Purchasing, Accounts Payable, and Fleet Services)

Responsible for accurately and timely monthly reporting to the Office of Minority Business

Must maintain confidentiality at all times

Qualification

Procurement knowledgeMicrosoft Office proficiencyPurchasing software systemsAccounting principlesEffective communication

Required

Associate's degree in business management, Accounting Principles, or related field with two (2) years' experience in an accounting or procurement position

Ability to effectively communicate both orally and in writing with a diverse customer base

Proficiency in Microsoft Office and other purchasing software systems including Microsoft Office

Must be able to prioritize projects and meet deadlines

Must have a fundamental knowledge of procurement rules, updated citywide agreements, and other items being paid by either card

Preferred

Bachelor's degree in business management, Accounting Principles, or related field with one (1) year experience in an auditing, purchasing, or accounts payable position

Company

City of Indianapolis

The City of Indianapolis and Marion County offers an amazing array of career opportunities with more than 400 job titles and 37 divisions to choose from.

Founded in 1821

Indianapolis, Indiana, USA

5001-10000 employees