Capps Plumbing and Sewer, Inc. ยท 19 hours ago
TCEQ - Administrative Services Coordinator (TCEQ Water Supply Division Employees Only)
Texas-AustinWork Locations
Full-time
Onsite
Mid, Senior Level
$4,137/mo - $4,137/mo
5+ years expCapps Plumbing and Sewer, Inc. is part of the Texas Commission on Environmental Quality, which is dedicated to protecting public health and natural resources. The Administrative Services Coordinator will provide essential administrative support to the Water Supply Division, ensuring effective coordination of tasks and assisting in various projects related to water resource management.
CommercialCustomer ServiceProperty ManagementResidential
Responsibilities
Provide and coordinate administrative support for assigned manager(s) and staff including but not limited to taking notes at meetings, coordinating meetings, tracking assignments, filing documents; reviewing, preparing, and finalizing correspondence and other documents; tracking travel expenditures, budget, and other items and facilitating the purchase of items. Coordinate the work of other administrative assistants and handles limited human resource functions
Assist the Division Travel Coordinator by preparing, reviewing, and tracking travel authorization requests and travel payments. Enter travel information into travel databases and travel spreadsheets. Answer travel related questions for Division staff. Maintain travel files for reference and in accordance with record management policies. Assist with the development of travel processes and procedures. Assist with training others on travel-related topics
Assist the Division Public Information Request Coordinator and Records Liaison by coordinating requirements related to program records maintained in the Central File Room. Assist with the review and locating of records associated with Public Information Requests (PIRs) and supports processing of PIRs
Assist with or lead special projects which may include maintaining ShareNet pages, Planner Tasks, Shifts Schedules, assisting with special reports and other assignments. Trains and mentors technical and administrative staff on administrative processes and procedures
Qualification
Required
Graduation from a standard senior high school or its equivalent plus five years of full-time experience providing administrative support in an office setting
Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years
Two years as an Administrative Assistant IV at TCEQ
Experience with State of Texas: travel requirements; purchasing/contract requirements; public information request requirements; and/or record management requirements
Experience or Training in the use of Microsoft Planner; Microsoft Automate; Microsoft SharePoint, Microsoft Power BI
Experience writing and/or editing standard operating procedures or similar documents
Experience leading projects and/or gathering and documenting project or business requirements
Experience tracking documents, projects, budgets, procurements, travel, or assignments
Experience training others on administrative processes
Experience serving as an administrative assistant or similar position assigned to work directly for a mid-level or higher manager
Benefits
Optional 401(k) and 457 plans
Insurance: Health, Vision, Dental, and optional FSA
Paid day(s) off from work on national holidays and holidays that the state observes
Professional development opportunities
Longevity pay based on your number of years working for the state
Wellness Program and Activities
Onsite Nurse Practitioner in HQ
Work-Life Balance
Company
Capps Plumbing and Sewer, Inc.
Capps Plumbing and Sewer is a family-owned and operated plumbing business serving Chicago's north and northwest suburbs for 30 years.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Joe Capps
Owner and Co-Founder
Recent News
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