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Society of St. Vincent de Paul — Madison · 2 days ago

Warehouse & Logistics Manager

Madison,WI,US

Full-time

Onsite

Mid, Senior Level

2+ years exp

Society of St. Vincent de Paul is an organization dedicated to serving our community, and they are looking for a Warehouse & Logistics Manager. This role involves overseeing operations in the Processing Center, managing inventory, supervising staff, and ensuring compliance with safety and transportation regulations.

CharityFunding PlatformHomeless ShelterNon Profit

Responsibilities

Oversee merchandise flow through the Processing Center, including sorting, shipping and transfers to retail stores

Maintain accurate weekly inventory of all warehouses, supplies and truck fleet records

Ensure product quality, timely fulfillment of store requests and apply problem-solving when stock quality/quantity fluctuates

Support interdepartmental logistics and delivery of products and supplies to all SVdP facilities

Assist in loading/unloading incoming and outgoing product as needed

Maintain organization, cleanliness and safety of all warehouses, loading areas and vehicles

Supervise and coordinate all trucking operations, including home pickups, deliveries, drop box pickups and store runs

Operate larger commercial vehicles safely and efficiently in accordance with Class A CDL requirements, including defensive driving, vehicle inspections and adherence to DOT regulations

Ensure compliance with DOT inspections, driver logs, hours-of-service rules, insurance requirements and driver record monitoring

Oversee fueling, maintenance and inspection of all fleet vehicles

Determine the resale-ability of donated items and decline items graciously or determine if recycle or waste when necessary

Ensure donors and customers are treated courteously and donated items are handled with care

Train, supervise, and coach Shipping & Receiving and Trucking staff, forklift drivers, balers, unloaders and drivers

Assign daily work tasks, monitor staff performance and enforce company policies and procedures

Maintain accurate employee timekeeping, approve payroll data and manage attendance and leave records (PTO, Sick, FMLA, etc.)

Promote teamwork, morale and professionalism through regular feedback and coaching

Conduct performance reviews, lead staff meetings and recommend hiring or disciplinary actions as needed

Enforce and model all safety standards, ensuring a culture of prevention and accountability

Perform and document daily and weekly maintenance and safety checks for warehouses, trucks, and equipment

Report facility maintenance issues and coordinate with appropriate personnel for repairs

Ensure compliance with state/local building, fire, and safety codes

Monitor departmental expenses and productivity to align with budget and organizational performance goals

Attend management meetings and communicate departmental updates to leadership

Keep directors and managers informed of safety concerns, problems, supplies needed, and whatever is essential to the smooth running and safety of the organization's operations

Support SVdP’s equity, inclusion, belonging and cultural competency goals across all SVdP operations

Represent SVdP with professionalism, integrity and adherence to Vincentian values in all community interactions

Adhere to the Safeguarding Policy by ensuring timely completion of mandatory training, staying updated on relevant training modules, and undergoing the necessary background checks to maintain compliance

Qualification

Warehouse managementFleet managementClass A CDLSafety complianceInventory managementMicrosoft OfficeGoogle WorkspaceForklift certificationTeam leadershipCommunication skills

Required

High school diploma or equivalent

Minimum of 2 years' supervisory or management in a warehouse environment with fleet experience

Demonstrated experience overseeing shipping/receiving, trucking or warehouse teams

Proven ability to implement safety and compliance programs (OSHA, DOT, or equivalent)

Valid Class A Commercial Driver's License (CDL) with good driving record; must be insurable under SVdP insurance provider. OR must obtain CDL within three months of hire. The organization may cover costs for CDL training and testing with prior approval. Support may require a payment agreement if the employee resigns voluntarily or is terminated for cause within a set period. CDL assistance is discretionary and does not guarantee continued employment

Strong knowledge of DOT regulations, fleet safety, interstate driving rules, and preventive maintenance

Forklift certification through company-provided training program

Availability for varied shifts (including early morning, late evening, weekends)

Capable of making accurate judgments of acceptable items for resale-based donation acceptance list, quality control information received during training or current needs of the stores

Demonstrate the ability to communicate and effectively interact with people across cultures, ranges of ability, ethnicities, and races. OR is willing to communicate and interact effectively with individuals from diverse cultures, varying abilities, ethnicities, and races

Proficiency in Microsoft Office and Google Workspace