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Muckleshoot Indian Tribe · 23 hours ago

Administrative Specialist IV

US-WA-Auburn

Full-time

Onsite

Mid, Senior Level

4+ years exp

The Muckleshoot Indian Tribe is seeking an Administrative Specialist IV to provide office management and administrative support services. This role involves supervising clerical personnel, providing specialized information to customers, and performing complex administrative tasks under minimal supervision.

Government Administration

Responsibilities

Plan, coordinate, assign, prioritize, provide directions and monitor the quality of work of other staff. Identify and solve workload and scheduling problems; provide assistance to staff with difficult assignments. Interview, select and train employees for positions in assigned unit; appraise employees’ performance and determine necessary action; may coordinate and implement decisions on discipline problems and approve leaves

Provide specialized and/or technical information and advice that requires interpretation of established policies, procedures and other relevant sources to internal and/or external customers over the telephone, in writing and/or in person, often involving difficult problems in the assigned function area. Some incumbents may have to deal with confidential, sensitive and/or potentially volatile situations

Consult statutes, ordinances, contracts and other sources involving complex subjects and specialized terminology; summarize information and prepare reports based on analyses of data and other information sources, including spreadsheets and customized data applications

According to established policies and prescribed guidelines, control and/or oversee the proper maintenance, archiving, release, and destruction of vital records, exhibits and/or files that may impose severe consequences on the Tribe if mishandled

Perform moderate to complex numerical calculations involving accounts payable, accounts receivable, reconciling accounts, monitoring expenditures, preparing and monitoring budgets, payroll and/or other applications

May generate responses to internal and/or external customers addressing complaints, concerns and problems of a controversial and sensitive nature that must be treated with a high degree of discretion; work may involve legal, scientific and/or other specialized materials, extensive statistical reports, editing policies and procedures, ordinances, contracts, public notices or other documents, requiring a comprehensive understanding of the subject matter

Process mail that may require attaching related correspondence or information before forwarding; selecting mail to handle personally where the response requires specialized knowledge of the assigned function; identifying priority and/or time sensitive matters; and maintaining security and confidentiality. May be responsible for planning and organizing mail-handling functions involving a large volume and variety of mail, or for coordinating large-scale publication and distribution projects

May attend and record public and/or departmental hearings and/or meetings, and at times may be required to make presentations. Represent organization at various functions, including administrative hearings, proceedings, court inquiries, committees and meetings (may vary according to position assignment)

May schedule meetings, make training and travel arrangements, and maintain calendars for supervisor and/or organizational unit/program

Assist in the planning and execution of Youth Recreation events and activities, including scorekeeping, facilitating tournament brackets, and overseeing tournament/team registration processes

Support the recruitment, training, and scheduling of events and activities. Coordinate with other departments when planning and scheduling gym/field times

Communicate effectively with team members, participants, and the public, maintaining a positive and welcoming atmosphere

Because of the Tribe’s commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities

Qualification

Office managementSupervisory skillsCustomer serviceBasic accountingConflict resolutionOral communicationWritten communicationTime managementInterpersonal skillsProblem solving

Required

Graduation from a high school or equivalent with course work in general office practices

Four (4) years of experience in an office, administrative, or related support position

Knowledge of general office policies, principles and practices, rules, regulations, codes, laws, policies, procedures and ordinances regarding work assignment

Knowledge of computer software applications relative to the position assignment

Knowledge of basic accounting and mathematics

Skilled in keyboarding (speed required may vary according to position assignment)

Skilled in analysis and problem solving

Skilled in oral and written communication

Skilled in organization and time management

Skilled in conflict resolution techniques

Ability to operate standard office equipment that may include typewriter, personal computer, copier, fax machines and multi-line telephone

Ability to follow oral and written instructions

Ability to maintain confidentiality of sensitive matters

Ability to work independently, prioritize workload and adapt to changes in work load demands

Ability to provide training