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Lockheed Martin · 2 days ago

Administrative Assistant Specialist / Executive / Orlando, FL

Orlando Florida

Full-time

Onsite

Mid Level

$61K/yr - $108K/yr

Lockheed Martin is a leading technology innovation company, and they are seeking an Administrative Assistant Specialist for the Vice President of Air Dominance team. This role involves providing high-impact administrative support to senior leadership and ensuring optimal office operations.

AerospaceCyber SecurityMachinery ManufacturingMilitaryNational SecurityRemote SensingSecurity

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Create, edit, and format presentations, documents, memos, and reports

Arrange complex travel itineraries and reconcile expense reports

Coordinate meetings, appointments, VIP visits, and special events

Manage internal and external correspondence and maintain filing systems

Order, track, and maintain office supplies and equipment

Qualification

Microsoft OfficeTravel bookingExpense reconciliationExceptional communicationOrganizational skillsInterpersonal skillsEvent coordinationConcurAttention to detailConfidentialityDecision makingTeamwork

Required

Must be willing to work on-site full-time at our Sand Lake Road facility in Orlando, FL

Prior experience supporting senior-level management or above

Proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook

Ability to manage multiple tasks simultaneously, and quickly adjust to changing priorities

Prior experience in travel booking and expense reconciliation, to include making/changing international travel, meeting arrangements, and expense reports

Ability to set up rooms for meetings using a variety of technology and planning needs of meeting

Exceptional communication skills, verbal and written

Attention to detail

Ability to maintain confidentiality

Exceptional interpersonal skills and demonstrated ability to deal with executive level contacts both within and outside of Lockheed Martin

Experience managing office supply procurement

Ability to work well independently, but function within a team environment

Exceptional organizational skills

Exceptional decision making skills

Must be a U.S citizen and have the ability to obtain a Secret security clearance

Preferred

Experience with the process for requesting/obtaining USG passports and Visas

Secret clearance

Prior experience supporting an executive

Ability to coordinate and arrange large events and internal symposiums

Ability to quickly gain proficiency in a variety of tools and processes

Coordination of Facilities and Information/Telecom/Computer support for the team

Arrangement and scheduling of complex, multi-site meetings with multiple senior executives

Prior experience using Concur

Benefits

Medical

Dental

Vision

Life Insurance

Short-Term Disability

Long-Term Disability

401(k) match

Flexible Spending Accounts

EAP

Education Assistance

Parental Leave

Paid time off

Holidays

Company

Lockheed Martin

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Lockheed Martin is a global security and aerospace company that specializes in advanced technology systems, products, and services. It is a sub-organization of Lockheed Martin.

Founded in 1912