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Orlando Utilities Commission (OUC - The Reliable One) · 1 day ago

Administrative Assistant III

Orlando, FL

Full-time

Hybrid

Mid, Senior Level

$24.53/hr - $30.66/hr

5+ years exp

Orlando Utilities Commission is an industry leader and the second largest municipal utility in Florida committed to serving the community and the environment. They are seeking an Administrative Assistant III to provide advanced administrative support to management and department staff, ensuring accurate documentation and communication while coordinating with multiple departments and stakeholders.

GovernmentWater

Responsibilities

Coordinate the development of commission agenda items (i.e. write/review [review proper standards, grammatical style, structure, requirements, and format], ensure all supporting documentation is attached, meet submission deadlines)

Backup administrative assistants and executive assistants when out of the office – (i.e. payroll, office supplies, route incoming mail)

Assist in the development of annual operation budget with budget team and accounting

Compile, create, prepare or review reports and records (i.e. meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR Requisitions)

Review, reallocate, and reconcile, procurement card charges

Complete, process, review and finalize payroll related activities (i.e. time entry, correct errors, time balance, mileage, reimbursements, calculate out of class, and prepare for approval)

Maintain hard-copy and electronic office files (i.e. employee, time-sheets, business expense reports, employee change notices, procurement card envelopes)

Schedule meetings, manage contacts, and coordinate major department functions

Distribute mail

Generate and/or edit power point presentations

Review budget info for multiple business units and follow-up on corrections to be made

Verify, prepare, and approve vendor invoices in Tungsten Network

Order and maintain office supplies inventory

Compile, verify, and enter requisitions across systems. Generate and process requisitions for the purchase of department’s tools & materials. Provide support for purchasing activity involving requirements for RFPs, bid proposals, and contracts renewals

Enter footprints tickets for equipment, software, new hires, system access and security access

Provide training to administrative assistants and business unit staff on systems, processes and procedures

Perform other duties as assigned

Qualification

Microsoft Office SuiteJD Edwards EnterpriseOneOrganizational skillsChrome RiverTungsten NetworkDocumentumFlorida public notary licenseWritten communicationVerbal communicationInterpersonal skills

Required

High school diploma or GED

At least five (5) years of experience in a mid to advanced-level administrative support role, with a focus supporting executive leadership and large-scale operational teams

Proficiency in Microsoft Office Suite and the ability to quickly learn and navigate multiple business systems (JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum)

Exceptional organizational skills, with the ability to manage multiple calendars, deadlines, and coordinate logistics for meetings and events

Excellent written, verbal, and interpersonal business communication skills

Preferred

Associate's degree from an accredited college or university

Florida public notary license

Benefits

Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period.

Retirement benefits include a cash balance account with employer matching along with a health reimbursement account

Paid vacation, holidays, and sick time

Educational and Professional assistance programs; Paid Memberships in Professional Associations

Access to workout facilities at each location

Paid Conference and Training Opportunities

Free downtown parking

Hybrid work schedule

Company

Orlando Utilities Commission (OUC - The Reliable One)

The Orlando Utilities Commission (OUC - The Reliable One) is a municipally-owned public utility providing electric and water services to the citizens of Orlando, Florida, St.

Founded in 1923

Orlando, Florida, USA

1001-5000 employees