Transforming Age · 20 hours ago
Transforming Age - Admin Assistant
Bellevue, WA
Part-time
Onsite
Entry Level
1+ years expTransforming Age, located in Bellevue, WA, is looking for a front-desk Admin Assistant to join our team! This role focuses on providing administrative support and coordination for office services, ensuring a well-organized and efficient office environment.
Elder CareHealth CareNon Profit
Responsibilities
Supports our Mail Coordination: Receive, sort, and distribute incoming mail and packages; prepare outbound shipments; manage courier pickups and mailroom supplies
Is our Vendor / Facilities Liaison: Coordinate with vendors for office services and facilities needs; track service tickets; support office moves and equipment logistics
Provides Administrative Support: Assist with document prep, scanning, filing, meeting set-ups, and visitor reception; route invoices or purchases per process
Assists our Community & Corporate Personnel: Respond promptly to all requests; provide clear status updates; close out tasks in Teams/Workday or ticketing tools
Supports Office Organization & Stocking: Maintain a clean, organized office environment; monitor and replenish supplies; ensure meeting rooms and shared spaces are operational
Supports Confidentiality and Professionalism: Uphold professional service standards and confidentiality in all areas of service
Promotes the Mission, Vision, and Values of our Transforming Age Culture of Excellence
Performs other duties as assigned
Qualification
Required
High School Diploma or equivalent
1–2 years in office administration, mailroom/services, facilities coordination, or similar customer‑facing support role; or an equivalent mix of training and experience
Strong customer service, communication, and organization skills
Proactive nature and ownership mindset for tasks and office space
Comfort with ambiguity and ability to adapt to changing priorities
High proficiency with Microsoft Office 365, Adobe Acrobat, and technical acumen to learn new systems quickly and efficiently
Ability to effectively communicate in the English language
Completion of a background screen
Ability to lift/move packages up to ~30 lbs and stand/walk during mailroom or event set-ups (with reasonable accommodation)
Company
Transforming Age
As a national nonprofit organization, Transforming Age is guided by our singular vision to “transform the perception of age” and to make life better for older adults and society.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
David Knight
Senior Vice President of Strategy and Partnerships
Marc Gaber
Chief Technology and Information Officer
Company data provided by crunchbase