Towson University · 1 day ago
Executive Administrative Assistant I
Towson, MD
Full-time
Hybrid
Mid Level
$48K/yr - $48K/yr
4+ years expTowson University is a top-100 public university and a great college to work for, located north of Baltimore. The Executive Administrative Assistant I provides key administrative support to the Associate Vice Presidents and Divisional Budget Officer, ensuring efficient office operations and effective communication across campus leadership.
EducationUniversities
Responsibilities
Provide comprehensive administrative support to both AVPs and DBO, including calendar management, meeting coordination, travel arrangements, and expense reporting. Prepare, edit, and distribute correspondence, reports, presentations, and other documents on behalf of the AVPs and DBO. Maintain confidentiality and discretion in handling sensitive information and communications
Oversee daily operations of the Facilities Management office, ensuring a professional, organized, and responsive environment. Manage office supplies, equipment, and vendor relationships to support operational needs. Coordinate onboarding and administrative support for new staff within Facilities Management
Serve as a liaison between the AVPs, DBO and internal/external stakeholders, including senior campus leadership, contractors, consultants, and departmental staff. Draft and disseminate communications on behalf of the AVPs and DBO, ensuring clarity, professionalism, and alignment with institutional priorities. Coordinate and track follow-up actions from meetings, ensuring timely completion and accountability
Assist in planning and executing departmental events, meetings, and workshops, including logistics, materials preparation, and attendee coordination. Support special projects and initiatives led by the AVPs and DBO, including data gathering, scheduling, and progress tracking
Proactively manage complex calendars for both AVPs and DBO, balancing competing priorities and ensuring optimal use of time. Coordinate high-level meetings with campus leadership, external partners, and project stakeholders, often involving multiple departments and tight timelines
Maintain organized records of departmental activities, communications, and project documentation. Ensure compliance with institutional policies and procedures related to records retention and administrative processes
May assist with coordination of personnel requirements for the department with the University’s human resources office to include entering requisitions into Taleo, scheduling interviews, follow up with candidates
Performs other necessary duties as required. Ensures confidentiality of all information
Qualification
Required
High school diploma
Four years of experience providing administrative support to senior leadership
Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience
Preferred
Experience in a higher education setting preferred
Benefits
Annual leave
Up to 15 holidays
Personal and sick days
Excellent health, life, and retirement plans
Tuition remission
Company
Towson University
Towson University is a post secondary educational institution offering undergraduate and graduate studies.
1001-5000 employees
H1B Sponsorship
Towson University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (24)
2024 (28)
2023 (15)
2022 (16)
2021 (17)
2020 (9)
Funding
Current Stage
Late StageTotal Funding
$1.01MKey Investors
GRAMMY Museum
2022-06-28Grant· $0.01M
2017-06-14Grant· $1M
Leadership Team
Patrick McQuown
Executive Director - Entrepreneurship and Founder of The StarTUp
Recent News
2025-10-03
Maryland Daily Record
2025-09-27
2025-09-15
Company data provided by crunchbase