This job has closed.

The John F. Kennedy Center for the Performing Arts · 1 day ago

Orchestra Operations Coordinator - KCOHO WNO

Washington, DC

Full-time

Onsite

New Grad, Entry Level

$50K/yr - $55K/yr

0+ years exp

The John F. Kennedy Center for the Performing Arts is the nation's cultural center and living memorial to President John F. Kennedy. The Orchestra Operations Coordinator supports the Director of Orchestra Personnel & Operations and is responsible for various administrative tasks, event management, and assisting with auditions in a fast-paced environment.

Education

Responsibilities

Provide Administrative Support to the Orchestra Management Team

Create and maintain the administrative documents needed throughout the season including playbill rosters, security and stage door lists, musical theater split book schedules, dress rehearsal pass lists, and alternative service documents

Under the guidance of the Director of Orchestra Personnel and Operations, administer the tenure review process for all probationary musicians

Attend meetings between the orchestra committees, musicians, and management and take accurate meeting minutes. Prepare and distribute documented reports as needed

Assist with revisions, formatting, and printing of orchestra collective bargaining agreements, side letters, and other contract related documents

Distribute orchestra wide emails and information including Kennedy Center staff-wide emails, ticket offers, construction updates, payroll information, etc

Request, collect and distribute parking vouchers

Create and maintain KCOHO/WNO bulletin boards keeping updated with current events and post notices

Distribute, document, and collect KC Guest Artists IDs

Use ArtsVision to reserve practice rehearsal space for musicians as requested

Inventory and monitor orchestra lounge supplies and storage

Submit Payment Request to the Finance department of behalf of the team

Coordinate the shipping and receiving of packages, purchases, and instruments

Organize yearly harp and timpani maintenance in the summer and oversee percussion repairs

Pick up and distribute musician paychecks weekly

Distribute Post-Notices

Work in Rotation with Orchestra Management Team to Provide Show Coverage

Share the responsibility of attending rehearsals and performances as scheduled by the Director of Orchestra Personnel and Operations

Monitor beginning and ending times, breaks, attendance, and compliance with the AFM collective bargaining agreement

Report any problems or disputes directly to the Director of Orchestra Personnel and Operations

Provide service reports to management to keep everyone apprised of events occurring during services

Serve as the Team Lead for Chamber Sized Events

Manage all chamber sized events such a s Millennium Stage, Reach Concerts, donor events, and community engagement performances

Coordinate all aspects of these performances with KC Marketing, Programming and Production departments

Prepare performance reports and payroll documents for these performances

Auditions

Act as team lead to manage all administrative aspects of auditions as vacancies occur

Announce vacancy, place ads, process resumes and maintain candidate database, coordinate screening and audition committees, assemble candidate packets, monitor auditions email folder and respond to candidates, and coordinate audition schedules with staff and accompanists

Share the responsibility of ensuring smooth operations during audition days with the Orchestra Management Team

Manage required meals for crew members, committee members, and staff on audition days

Maintain and Update Historical Documents

At the end of each engagement, update all documents including the KCOHO instrumentation database, vendor information, percussion inventory database, electronic and paper personnel files, and visiting company and conductor notes

Annually update the tenured musician contact list, the substitute musician list, and the musical theater substitute list

Maintain strict confidentiality of all documents

Maintain and update musicians’ locker and combination information

Act as Point of Contact and Support for the Music Director

Be available to assist the Music Director of the Ballet/Opera Orchestra whenever he/she is on site

Schedule and coordinate meetings that occur between the Music Director and committees or management

Assist the Music Director in seeking comments as part of the tenure review process for all probationary musicians

Other duties as assigned

Qualification

Administrative experienceOperaBalletExperience in artistic operationsUnion environment experienceCommunicationTeam collaborationTime managementProblem-solving

Required

Up to 2 years of administrative experience, and knowledge of opera, ballet, musical theater, and symphonic repertoire. Prior experience in artistic operations is highly desirable

Candidate must be local or willing to relocate to the DMV area. Relocation assistance is not provided

Candidate must be willing to work onsite