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KSA Integration · 1 day ago

Documentation Specialist

Stafford, VA

Full-time

Hybrid

Mid Level

KSA Integration is a Service-Disabled Veteran-Owned Small Business (SDVOSB) that provides business and management solutions. The Documentation Specialist role involves maintaining accurate and compliant documentation to support caregiver legal, financial, referral, and reporting activities for the VA Caregiver Support Program.

Business DevelopmentConsultingManagement Consulting

Comp. & Benefits

Responsibilities

Maintain and manage contract documentation to support all PWS deliverables, including caregiver service records, referral documentation, training records, and correspondence

Ensure documentation supports VA CSP Monitoring & Data Reporting (PWS Task 5.3) requirements, including service dates, service types, and required identifiers

Maintain organized, secure electronic filing systems compliant with VA Handbook 6500, HIPAA, Privacy Act, and Business Associate Agreement (BAA) requirements

Support monthly reporting packages by validating documentation completeness and accuracy prior to submission to the COR/PM

Track documentation related to surveys, outcomes reporting, and OMB-approved data collection efforts

Assist with preparation for audits, QASP reviews, COR requests, and CPARS-related documentation needs

Coordinate with Data Analytics, Call Center, Legal, and Financial Service teams to reconcile discrepancies and resolve documentation gaps

Ensure all documentation reflects non-personal services status and avoids the appearance of inherently governmental functions

Qualification

Federal contracts experienceData handling knowledgeDocumentation practicesHealth Administration degreeAttention to detailCommunicationTeam collaboration