Aventia ยท 1 day ago
Administrative Communications Specialist
Madison, NJ
Full-time
Onsite
Mid Level
3+ years expAventia is seeking a detail-oriented and proactive Administrative Communications Specialist to provide administrative, communications, and event support across the organization. This role is integral to ensuring smooth office operations, coordinating internal and external events, and assisting with human resources and marketing activities.
Environmental Services
Responsibilities
Serve as the primary point of contact for office support needs
Maintain office and kitchen supply inventories; place orders as needed
Coordinate company events including holiday parties, birthdays, picnics, and other employee engagement activities
Support planning and logistics for internal and external events, including trade shows (packaging, shipping, and booth setup support)
Register employees, book hotels, and coordinate booth materials for annual trade shows and conferences
Assist the HR Business Partner with recruiting, interviewing, and onboarding activities
Maintain and update the corporate contact list as new employees are onboarded
Send company-wide communications introducing new employees
Support the Marketing Communications Manager with social media post scheduling
Create organizational charts and proposal cover pages for proposal efforts
Update and maintain company forms used in proposal submissions
Assist with prequalification packages, proposals, and report production
Print and produce bound materials, including GBC and plastic comb binding, and create three-hole punch binders for reports and proposals
Support ordering of company-branded and trade show materials in collaboration with the Marketing Communications Manager and HR Business Partner
Create and distribute monthly company birthday videos
Maintain corporate and employee certification files for compliance and proposal needs
Qualification
Required
Degree in Marketing, Graphic Design, or a related field or a minimum of three (3) years of relevant experience
Advanced proficiency in Microsoft Word (formatting) and working knowledge of Excel (formatting)
Strong working knowledge of Adobe Acrobat, Adobe Illustrator, and Adobe InDesign for graphic illustration and page layout
Excellent organizational skills with strong attention to detail
Experience working in a professional services environment; A/E/C industry experience preferred but not required
Experience with printing, packaging, and shipping processes
Ability to work both independently and collaboratively in a fast-paced environment
Notary upon hire
Preferred
Experience working in a professional services environment; A/E/C industry experience preferred but not required
Company
Aventia
Aventia, formerly Environmental Systems Group, provides comprehensive environmental consulting and field services, along with technology-driven solutions for clients spanning industries and sectors.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase