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Gensler · 1 day ago

Project Coordinator

Los Angeles, CA

Full-time

Onsite

Mid Level

$32.50/hr - $37.50/hr

4+ years exp

Gensler is a leading design firm committed to delivering best-in-class design while promoting a healthy work-life balance for its employees. The Project Coordinator will support project teams in all phases of design, managing communications and documentation to ensure projects are delivered efficiently and on time.

ArchitectureCollaborative ConsumptionConsultingProduct DesignReal EstateSports

H1B Sponsor Likely

Responsibilities

Support experience design projects from Kick Off through Wrap Reports by consistently providing a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface

PLANNING: Prioritizing work and ensuring deadlines are met

COMMUNICATION: Managing daily communications with internal and external parties

RISK MANAGEMENT: Assess risks and potential issues and notify project leaders

PROJECT TASKS: Proposal letters, opening project and sub-project numbers, consultant letters of agreements and work authorizations, team org charts, package preparations & shipping/mailing, QA/QC documents, print coordination, copying/scanning, maintaining project folders on server and cloud-based file sharing

MONITORING: Maintenance of various spreadsheets (contracts, work authorizations, consultant work authorizations, sketch logs, punch lists, RFIs, Submittals, etc)

DOCUMENTATION: Creation and maintenance of project directories and logs, accurate project filing, FAST form documents, preparation of meeting agendas and meeting notes, programming data worksheets

RESOURCE MANAGEMENT: Meeting coordination and virtual meeting set-ups

ADMINISTRATIVE TASKS: Special duties and projects, as assigned or necessary including studio support, coverage of other coordinators and front desk reception

Qualification

Project CoordinationMS Office SuiteTime ManagementCommunication SkillsOrganizational SkillsProfessionalismAttention to DetailProactive Self-StarterFlexibility

Required

4+ years of experience in an administrative capacity preferably within the agency, architecture, experience design, branding, entertainment, digital or fabrication industry

Bachelor's Degree preferred or equivalent experience

Ability to effectively prioritize with strong time management skills in a fast-paced environment

Superior verbal and written communication skills

Highly organized with a strong attention to detail

High level of professionalism and strong sense of urgency

Ability to work with minimal guidance; Proactive, motivated self-starter

Flexibility and ability to handle and manage change effectively and efficiently

Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint)

Benefits

Medical

Dental

Vision

Disability

Wellness programs

Flex spending

Paid holidays

Paid time off

401k

Profit sharing

Employee stock ownership

Twice annual bonus opportunities

Reimbursement for certain professional licenses and associated renewals and exam fees

Company

Gensler

Glassdoor3.9

Gensler is a collaborative design firm that has capabilities in design and architecture across 31 practices.

Founded in 1965

San Francisco, California, USA

5001-10000 employees

http://www.gensler.com

H1B Sponsorship

Gensler has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (67)

2024 (63)

2023 (83)

2022 (103)

2021 (53)

2020 (73)