Office Coordinator jobs in United States
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MetaSense Inc · 23 hours ago

Office Coordinator

positionPhiladelphia, PA
timeFull-time
remoteOnsite
seniorityEntry Level
money$0/hr - $16/hr
date1+ years exp

MetaSense Inc is a company seeking an Office Coordinator to provide moderate level administrative support. The role involves scheduling, managing charts, and providing assistance to callers and stakeholders in a clinical setting.

Human Resources
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Growth Opportunities
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H1B Sponsor Likelynote

Responsibilities

Answer telephones, route, and screen callers, take messages, and provide routine information to callers promptly and courteously
Assist with patient services including scheduling appointments, check outs, sending documentation and contacting appropriate stakeholders
Respond to inquiries and assist stakeholders according to procedures
Manage charts including to prepare, organize, file, retrieve, archive charts and maintain a detailed spreadsheet of charts for referral
File and retrieve documents including phone messages
Schedule and provide administrative support for meetings, interviews, committees, conferences and calendars including travel/lodging arrangements and catering
Oversee and order office supplies for the department
Other duties and administrative support projects as assigned

Qualification

EPICHIPAAMedical TerminologyMicrosoft ExcelMicrosoft WordSchedulingCustomer serviceVerbal communicationInterpersonal skillsSolid organizational skillsSolid time managementBasic conflict resolutionMaintain confidentialityWork independentlyCollaborate

Required

Basic knowledge of administrative and office management processes, procedures, principles and best practices
Familiarity with medical terminology and protocols
Familiarity with HIPAA regulations
Basic proficiency with electronic medical record software (EPIC)
Basic proficiency with word processing software (Microsoft Word)
Basic proficiency with spreadsheet software (Microsoft Excel)
Introductory proficiency with presentation software (Microsoft PowerPoint)
Strong verbal and written communications
Strong customer service skills
Strong interpersonal skills
Solid organizational skills
Solid time management skills
Basic conflict resolution skills
Ability to maintain confidentiality and professionalism
Ability to work independently within established guidelines
Ability to collaborate with stakeholders at all levels
High school diploma/GED
At least one (1) year of administrative experience in office or clinical setting
GENERAL OFFICE RECEPTIONIST
ADMINISTRATIVE SUPPORT
CORRESPONDENCE
DOCUMENTATION
EPIC

Preferred

EXCEL
EXCELLENT ORGANIZATIONAL SKILLS
HIPAA
MAINTENANCE
MEDICAL TERMINOLOGY
MICROSOFT EXCEL
MICROSOFT POWERPOINT
MICROSOFT WORD
OFFICE SUPPLIES
ORGANIZATIONAL SKILLS
POWERPOINT
SCHEDULING
TIME MANAGEMENT
WORD
ADMINISTRATIVE TASKS
OFFICE MEDICAL

Company

MetaSense Inc

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ONE OF THE FASTEST GROWING HEALTHCARE PLACEMENT TEAMS IN THE COUNTRY MetaSense, Inc.™ is a service-driven, Inc 5000 award-winning talent & technology company located in West Berlin, NJ, with offices in West Berlin, NJ and Philadelphia, PA.
dateFounded in 1999
location
Voorhees, New Jersey, US
people-size51-200 employees

H1B Sponsorship

MetaSense Inc has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (17)
2023 (11)
2022 (13)
2021 (18)
2020 (5)

Funding

Current Stage
Growth Stage

Leadership Team

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John Hunter
Chief Operating Officer
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Company data provided by crunchbase