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MiCROTEC - Innovating Wood · 2 days ago

Project and Sales Coordinator

Corvallis,OR,US

Full-time

Onsite

Entry, Mid Level

$22/hr - $26/hr

2+ years exp

MiCROTEC is a high-tech company and global leader in Wood Scanning Solutions. The Project & Sales Coordinator is responsible for providing administrative, operational, and coordination support across the Project Management, Sales, and After Sales functions, ensuring accuracy and efficiency in project execution and sales operations.

Manufacturing

Responsibilities

Assign new projects to Project Managers based on availability, capacity, and expertise

Identify and resolve resource conflicts; support Ganttic scheduling and resource reservations

Serve as backup for Project Managers during absences

Audit project data across Asana, Triskell, Macola, and internal systems to ensure accuracy and timely updates

Manage the North America Triskell inbox and assist with Triskell rollout, training, and adoption

Support critical or high-visibility projects by distributing drawings, coordinating meetings, preparing and distributing meeting minutes, and tracking key milestones

Update complex schedules in MS Project

Coordinate small-scale projects independently, ensuring timely execution and communication

Coordinate logistics between Italy and Corvallis to ensure smooth deliveries, including verifying tariff amounts and identifying discrepancies

Organize technician, engineering, and pre-sales staffing for showroom lumber runs, including obtaining approvals

Manage internal, expo, and show installations

Maintain and own departmental process documentation, ensuring consistency and continuous improvement

Track proposals sent to customers and ensure proper saving and filing of documents in SharePoint

Update CRM with proposal pricing and send dates

Process POs and OCs, create sales orders in Macola, verify CRM pricing and dates, close opportunities, send project release communications, and ensure documents are properly stored

Support handover to Project Management as needed

Track proposals for hardware/software upgrades, GS3 upgrades, and support contracts; ensure proper document management in SharePoint

Update CRM with accurate proposal data and timelines

Process POs and create OCs for upgrades and support contracts; register sales orders in Macola and close related CRM opportunities

Send project release communications and save documents in correct folders

Process POs and registrations for service visits and spare parts

Serve as backup for After Sales and Spare Parts during staffing absences

Maintain and update customer records, quote history, the Offer List, Project Master List, and data in Macola, CRM, ServiceNow, and other internal systems

Act as the point of contact for data adjustment requests from other departments

Maintain contact lists for marketing campaigns

Ensure accurate and complete documentation for all sales and after-sales workflows

Serve as an internal reference for workflows, processes, project numbering, and best practices

Provide guidance to Account Management, Technical Teams, Logistics, Finance, and other stakeholders

Create CRM opportunities

Prepare and send proposals

Follow up with customers

Involve After Sales Specialists where needed

Qualification

ExcelERP systemsCRM toolsProject Management toolsOrganizational skillsTime-management skillsAttention to detailWritten communicationVerbal communicationIndependent workInterest in Project Management

Required

Strong proficiency with Excel, ERP systems (e.g., Macola), CRM tools, and scheduling platforms such as Ganttic

Strong organizational and time-management skills with the ability to balance multiple priorities across two departments

High attention to detail, comfortable auditing and aligning data across systems

Excellent written and verbal communication skills

Ability to work independently while supporting multiple stakeholders

Associate's degree in business administration, Operations, Project Management, or related field; bachelor's degree preferred, or equivalent experience in a similar role

2+ years of experience in administrative or coordination roles, ideally supporting technical, manufacturing, or project-driven environments

Ability to work at a desk for extended periods

International travel may be required up to 1x per year for training purposes

Preferred

Experience with MS Project, Asana/Triskell, or similar project management tools

Interest in building a long-term career in Project Management or After Sales is a plus

Company

MiCROTEC - Innovating Wood

MiCROTEC is the global technology and market leader in intelligent wood characteristics recognition for optimizing the use in the wood processing industry and has been setting the standards in this market since 1980.

Founded in 1980

Brixen, Trentino-Alto Adige, ITA

201-500 employees