Aston Carter · 2 days ago
Executive Assistant
Brooklyn, NY
Contract
Onsite
Senior Level
$35/hr - $45/hr
5+ years expAston Carter is a small family-owned company specializing in high-temp adhesives, and they are seeking an Executive Assistant to provide high-level support directly to the CEO. The role involves managing the CEO's calendar, coordinating meetings, and ensuring the smooth operation of daily activities within the company.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Manage the CEO's calendar, schedule appointments, and coordinate meetings
Maintain and update itineraries for internal meetings
Screen and prioritize incoming emails, calls, and correspondence
Prepare and edit documents, reports, and presentations as needed
Prepare or assist with meeting agendas, attend meetings, and record minutes
Ensure the CEO is well-prepared for all meetings with necessary notes, materials, and information
Follow up on action items resulting from meetings
Act as a liaison between the CEO and internal team members and selected external vendors and clients
Coordinate and organize special projects as directed by the CEO
Prepare correspondence to internal team and to outside clients/vendors as needed and directed
Keep the CEO organized by proactively managing tasks and responsibilities
Qualification
Required
Proficient in Calendar management and Administrative support
Expertise in Microsoft Office and Excel, including Pivot Tables, V Look Ups, and Filtering
5+ years of executive admin experience
Strong skills in Outlook, Calendaring, Executive support, and Event coordination
Preferred
Bachelor's degree preferred
Experience in C-suite environments
Ability to work with executive-level management
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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