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Medical Associates Clinic · 1 day ago

Payroll & Accounting Specialist

Dubuque, IA

Full-time

Onsite

Entry Level

1+ years exp

Medical Associates Clinic is seeking a full-time Payroll & Accounting Specialist to join their Finance team. The role involves processing payroll, performing tax reconciliations, and managing general ledger accounts while ensuring compliance with federal and state regulations.

Health CareMedical

Responsibilities

Process bi-weekly and supplemental payrolls, including maintenance of miscellaneous earnings, deductions, coefficient overtime rates, and tax withholding information; process payroll checks and submit Automated Clearing House (ACH) file to bank; remit all federal and state payroll withholdings and employer taxes, as well as 401(k) and employee loan payments; process check requests for all other payroll withholdings and garnishments; maintain payroll system general ledger rules; process payroll entry import to the general ledger; maintain employee W-4 records and ensure appropriate withholding based on multi-state reciprocal tax rules

Perform payroll tax reconciliations; process and file all quarterly state and federal payroll tax returns; complete annual processing, filing, and disbursement of employee W-2s

Balance all payroll withholding and various other receivable and miscellaneous general ledger accounts monthly

Perform general ledger reconciliations for all bank accounts

Prepare daily deposit of non-accounts receivable (A/R) cash received; monitor insufficient funds checks, redeposits, and charge backs; process stop payment requests; perform transfers of Wisconsin and employee claim payments to Health Plan cash account; perform monthly transfers between satellite accounts and Clinic checking account; monitor all other cash transactions through online banking; process daily entries to the general ledger and cash management system for all cash transactions

Record and track uncashed checks by state; stop payment and apply uncashed check amounts to the recipients’ current patient account balance if appropriate; send correspondence to attempt to clear or reissue checks; process and file annual unclaimed property returns and remit balance of remaining uncashed checks as required by law

Miscellaneous monthly invoicing for outside contracts for non-patient care pay