University of Michigan · 17 hours ago
Administrative Assistant Inter
Ann Arbor, MI
Full-time
Hybrid
Entry, Mid Level
$43K/yr - $45K/yr
2+ years expThe University of Michigan, School of Nursing (UMSN), Office of Undergraduate Studies is looking for an Administrative Assistant Intermediate to provide high-level administrative support to the Associate Dean for Undergraduate Studies and Director of Undergraduate Studies for our undergraduate program. This role requires comprehensive experience with organizational policies and procedures, and involves managing complex calendars, handling sensitive communications, and providing support for various administrative tasks.
E-LearningEducationHigher EducationUniversities
Responsibilities
Act as the single point of contact, proactively managing the Associate Dean's/Director's calendars (Outlook requires Advanced to Expert level); schedule highly complex meetings and conference calls exercising discretion and judgment to balance competing priorities and demands; anticipate needs in regard to all upcoming meetings and activities and exercise initiative, discretion and judgment as to priorities; organize, obtain, and prepare all relevant materials, agendas and minutes to ensure the Associate Dean is properly informed and prepared, generate various reports and documents
Manage incoming calls, responding to requests as appropriate or taking messages as necessary; act with a high degree of professionalism, tact and diplomacy in matters of a highly sensitive and confidential nature, including interactions with all levels of internal and external stakeholders; respond in a timely manner to inquiries
P-Card report processing (as needed) for the Association Dean and Director
Organize advanced planning for events and communications to students and faculty
Work with point person for student issues (schedule meetings, etc.)
Provide administrative support as assigned for projects, such as curriculum, evaluation, and Undergraduate office activities
Assistance with presentations, agendas, and database management for Undergraduate offerings
Initiate, compose, edit and type correspondence, reports (including ad-hoc reports), meeting minutes, and other documents as requested
Maintain timeline for CAFN process and annual faculty evaluations, including coordination of all logistics (correspondence, Canvas sites, tracking)
CAFN meetings (Schedule, plan, set-up, clean-up) manage documents for and organize the new appointment (call for membership and re-appointment) processes
Maintain tracking systems including creating, maintaining and updating multiple electronic and paper filing systems; ensure that deadlines are met and materials are distributed and /or received on a timely basis
Assist with surveys, data, and reports as requested
Other duties as assigned
Qualification
Required
Bachelor's degree is preferred; or equivalent combination of education and experience is necessary
A minimum of two (2) to three (3) years of progressively responsible, relevant work experience providing executive-level administrative support to a busy senior executive, preferably in a higher education setting
Demonstrated ability or experience in coordinating complex calendars, schedules, meetings, and travel itineraries is required
Experience creating and maintaining functional personal and office filing systems (both electronic and hard copy systems)
Demonstrated experience at the advanced/expert level in the use of Microsoft Office products (Word, PowerPoint, Excel, and Outlook (with both email and calendaring)), and other types of databases
Candidate must have excellent communication skills, with the ability to receive and convey information clearly and concisely for various mediums
Must have very strong interpersonal and organizational skills, and the ability to work effectively with diverse groups
Must be reliable, committed to high quality service, and able to meet deadlines in a fast-paced environment
Must have excellent judgment with a professional demeanor
Ability to make independent decisions free from immediate direction and within the scope of the position's responsibilities
A high degree of initiative, resourcefulness, and the ability to anticipate needs
Professionalism; outstanding attendance record and excellent work ethic
Must have a flexible, 'can-do' attitude and a willingness to work successfully in a team environment
Excellent analytical and independent problem-solving skills required
Ability and willingness to serve diverse populations
Proven ability to maintain the strictest level of confidentiality and use excellent judgment on a variety of sensitive subjects
Ability to promote the School of Nursing's Declaration of Values to Empower each other to interrupt or disrupt disrespect; Practice communication that is beneficial, kind and true; Inspire and be inspired by our members' worth, significance and integrity; Cultivate respect for ourselves and others routinely, publicly and privately
Preferred
Prior M-Pathways Procurement and Concur system experience beneficial
Working knowledge of applicable University policies and procedures is preferred
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
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2022 (473)
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2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
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