Apply on Employer Site

Patriot Growth Insurance Services, LLC · 3 days ago

Executive Assistant

Cheshire, CT

Full-time

Onsite

New Grad, Entry Level

Patriot Growth Insurance Services is a growth-focused national insurance services firm that partners with employee benefits and property & casualty agencies across the United States. The Executive Assistant serves as the first point of contact for visitors and clients, providing administrative support to executives and managers while managing office communications and scheduling appointments.

Employee BenefitsInsuranceProperty Insurance

Responsibilities

Greet and assist visitors in a professional and friendly manner

Manage incoming calls, emails, and correspondence, redirecting them as necessary

Monitor incoming and outgoing faxes, FedEx and USPS packages and mail

Maintain cleanliness and organization of the reception area, kitchens, and all other shared spaces around the office

Provide administrative assistance to executives and managers, including calendar management, travel arrangements, and expense reporting

Prepare and edit correspondence, reports, and presentations as required

Manage office and kitchen supplies and equipment, ensuring availability and functionality

Schedule and coordinate meetings, appointments, and conferences

Prepare meeting agendas, materials, and follow-up documentation as needed

Prepare binders, proposal booklets and tabs for account analysts and managers

Arrange for catering and logistics for meetings and events

Maintain and update contact lists, databases, and filing systems

Run and send Motor Vehicle Records, Certificates of Insurance and Auto ID Cards

Manage confidential information with discretion and integrity

Collaborate with other administrative staff to ensure seamless office operations

Assist with special projects and initiatives as assigned

Qualification

Microsoft Office SuiteBachelor's degreeCorporate experienceReceptionist experienceOrganizational skillsTime managementAttention to detailMultitaskingDiscretionCommunication skillsProblem-solving skills