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Carthage College · 1 day ago

Accounts Payable Coordinator

Kenosha,WI,US

Full-time

Onsite

Entry Level

1+ years exp

Carthage College is a four-year private liberal arts college located in Kenosha, Wisconsin. The Accounts Payable Coordinator oversees all aspects of accounts payable operations, including invoice processing and supplier relationship management, while also assisting with various financial tasks.

AlumniEducationHigher Education

Responsibilities

Manage the AP email address and redirect invoices to the appropriate departments

Enter invoices and process incoming checks in the Workday system

Review and tag prepaid invoices appropriately

Ensure accuracy of project or budget tags and follow up if needed

Process weekly payables, ensuring all invoices and payments are timely and accurate

Create and maintain supplier records, including new suppliers, grant payees, and speakers

Notify suppliers upon EFT payment completion, detailing the paid invoices and amounts

Manage all student reimbursements, including data entry, creating records, and converting data into PDF format for entry into Workday

Process reimbursements for staff and students and notify them once checks or EFT payments are processed

Scan checks and generate deposit slips for both cash and checks with discrepancies

Track daily deposits on the cash deposit log

Manage deposits for athletics, gifts, student accounts, public safety fines, and other miscellaneous transactions

Perform other duties as assigned, which may include tasks not outlined in the above responsibilities

Ensure the accountant can serve as a backup for the AP Coordinator during absences or additional workload

This position requires extra hours of work during peak periods, including but not limited to the annual audit and end-of-fiscal-year processes, which may involve evenings and weekends to ensure timely completion of all accounting tasks