Notre Dame Data Science · 22 hours ago
Administrative Assistant | Law Faculty
Notre Dame, IN
Full-time
Onsite
Mid Level
$18/hr - $20/hr
3+ years expThe University of Notre Dame is a vibrant, mission-driven community committed to fostering an environment of care. The Faculty Administrative Assistant plays a vital role in supporting law faculty and administrators by providing high-quality administrative, operational, and logistical support to enhance the academic mission of the University.
Higher Education
Responsibilities
Provide comprehensive administrative and logistical support to multiple faculty members, blending core administrative functions—such as calendar management, record maintenance, and professional document preparation (including manuscripts and letters of recommendation)—with extensive course administration responsibilities. This includes managing learning management systems, processing grades, and coordinating student assistants
Serve as a welcoming first point of contact and trusted communications liaison by managing front-office operations, answering calls, greeting visitors, and coordinating and supporting faculty-related meetings and events
Coordinate domestic and international travel arrangements and serve as the faculty delegate for preparing detailed travel and expense reimbursement requests, ensuring full compliance with University and Law School policies
Provide backup support for other faculty assistants and assist with overflow administrative needs as assigned by departmental leadership
Support the planning and execution of special projects and signature events—such as Commencement and faculty conferences—at the request of leadership
Qualification
Required
Associate's degree or some college coursework highly preferred
3–5 years of administrative experience, preferably in higher education or a professional office environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Calendar, Docs, Sheets, Forms)
Exceptional organizational skills with strong attention to detail
Excellent written and verbal communication skills
Demonstrated ability to maintain confidentiality and exercise sound judgment and discretion
Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision
Strong problem-solving skills and a proactive, service-oriented mindset with the ability to anticipate needs
Preferred
Experience with university or enterprise systems such as Canvas or other LMS platforms, travel and expense systems, Box, Zoom, and Adobe Acrobat is a plus
Benefits
Opportunities for professional growth
A strong sense of community
The chance to contribute to work that has lasting impact within the Law School, the University, and the broader world
Company
Notre Dame Data Science
Welcome to the official LinkedIn page for the University of Notre Dame's Online Master's in Data Science, a flexible program designed for working professionals that you can complete from anywhere.
11-50 employees
H1B Sponsorship
Notre Dame Data Science has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (115)
2024 (80)
2023 (65)
2022 (34)
2021 (56)
2020 (54)
Funding
Current Stage
Early StageCompany data provided by crunchbase