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Eversheds Sutherland · 23 hours ago

Office Coordinator

San Francisco, California, United States

Full-time

Onsite

Mid Level

$51K/yr - $74K/yr

3+ years exp

Eversheds Sutherland (US) LLP is seeking an Office Coordinator for their San Francisco office. The role involves ensuring the smooth operation of the office, providing administrative and reception support, and coordinating various office activities and vendor interactions.

ConsultingInformation TechnologySmall and Medium Businesses

Responsibilities

Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere

Coordinates the maintenance of common spaces for appearance and functionality. Handles accounts payable and accounts receivable. Process all invoices and checks

Acts as the primary contact with office vendors

Sends out daily notifications of scheduled visitors, coordinates reservations for visitor offices and distributes access cards for visitors

Knowledgeable about office staff, secretarial assignments, visitor office availability and general office and building information to expedite requests or provide guidance to others

Coordinates meeting arrangements with applicable departments; orders meeting or conference meals and secures supplies; copies as needed

Provides A/V support for office video conference meetings as needed

Develops and implements efficient office systems

Maintains office equipment

Manages supplies and maintains storage areas

Answers incoming office calls, forwards callers and takes messages as needed Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere

Processes incoming and outgoing mail, handles shipping and receiving tasks, as needed

Assists with marketing and business development initiatives and materials

Provides support for Human Resources as needed and appropriate recruiting, onboarding, departures, office moves; communicates employee concerns

Remains current on firm technology changes and issues

Provides IT support as needed

Handles requests from office members, other offices and clients

Schedules and coordinates events internally and externally (holiday parties, social events, etc.)

Performs other duties as assigned