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The John F. Kennedy Center for the Performing Arts · 1 day ago

Executive Assistant, Artistic Operations

Washington, DC

Full-time

Onsite

Mid Level

$60K/yr - $70K/yr

3+ years exp

The John F. Kennedy Center for the Performing Arts is the nation's cultural center and living memorial to President John F. Kennedy. The Executive Assistant will provide executive support to the Senior Vice President of Artistic Programming and assist the Programming teams in ensuring efficient office operations and supporting outstanding artistic programs.

Education

Responsibilities

Oversees day-to-day administrative duties for the Artistic Planning Office, including expense reports, credit card billing, ongoing payments, invoice processing, and managing and updating contact files

Acts as liaison to the Programming teams with arts leaders, donors, and business associates. Ensures divisional compliance with information requests and processes for the Kennedy Center. Assists SVP with communication and agenda needs for Management Team and All Staff meetings

Manages the SVP's calendars and ensures that the SVP is well-informed of upcoming events and commitments, the SVP’s schedule is maintained and communicated, and internal and external constituents are provided with access as required or are appropriately referred to other members of the Programming team and/or members of the Center’s leadership team

Maintains customer service focus and professional demeanor when responding to the needs and requests of Kennedy Center leadership and staff support across departments, including with the executive team

Act as line producer for assigned institutional performances and events, managing artist advance, contracting, artist payments, company and hospitality management, and liaising with relevant internal departments (Production, Box Office, Marketing, PR, etc.)

Provide day-of support for assigned institutional performances and events, working across all genres and presentations

Assist with day-to-day use of all internal Kennedy Center systems for the Programming Department (KCMaster, Lawson), as well as any other key systems to ensure the smooth operation of the department

Oversee internal department documentation and intranet department pages

Coordinate conference calls and make arrangements for Board committee or other meetings. Coordinate in-house department functions, including the arrangement of meals and refreshments

Assists in special events, such as fundraising activities and Board meetings; potentially attend board, committee meetings or other meetings as requested in order to record minutes

Works across multiple departments to be able to identify and close logistical gaps in programs and administration

Other duties as assigned

Qualification

Executive supportEvent managementMicrosoft OfficeInterpersonal skillsOrganizational skillsWritten communicationJudgmentDiscretionSocial Media proficiencyArtsCulture interestAttention to detail