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NEOGOV · 18 hours ago

Administrative Services Coordinator Level I

Sanford, FL

Full-time

Onsite

Entry, Mid Level

$45K/yr - $50K/yr

2+ years exp

NEOGOV is seeking an Administrative Services Coordinator to support the Supervisor of Elections Office. This role is responsible for ensuring smooth administrative operations, focusing on accounting functions, human resources, candidate services, and payroll processing while maintaining confidentiality and compliance with applicable laws.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Perform accounts payable and receivable tasks, including processing invoices and payments

Reconcile financial transactions and prepare monthly reports for review

Assist with budget preparation, tracking, and forecasting in collaboration with senior staff

Ensure compliance with state and local financial policies and procedures

Assist with recruiting and onboarding of new employees, including coordination of interviews and organizing new hire orientation and onboarding process

Maintains employee records in an accurate, compliant and confidential manner

Coordinates employee benefits program, assists with enrollment and changes, and provides regular updates on county wellness programs

Ensure compliance with state and local financial policies and procedures

Process payroll for the office, including timesheet review, employee record updates, and benefits administration

Ensure accurate calculation of wages, tax withholdings, and deductions

Prepare and submit payroll reports to appropriate agencies

Maintain confidentiality and secure handling of employee payroll data

Manage office communications, including incoming calls, emails, and correspondence

Maintain filing systems for records, reports, and documentation

Support special projects and election-related events as needed

Ensure compliance with election laws and administrative regulations

Manage the candidate qualifying process, including reviewing applications, verifying eligibility, and ensuring compliance with legal requirements

Serve as the primary point of contact for candidates, providing guidance on filing deadlines, campaign finance reporting, and election requirements

Maintain accurate records related to candidate filings, financial disclosures, and other required documentation

Coordinate candidate workshops and provide training on election procedures and campaign finance rules

Qualification

Accounting softwareMicrosoft Office SuitePayroll systemsOrganizational skillsMultitasking skillsCommunication skillsAttention to detailConfidentiality