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Valley View School District 365U · 5 days ago

Professional Office Personnel - 200 Days (#29382)

Greater Chicago Area

Full-time

Onsite

Entry Level

2+ years exp

Valley View School District 365U is seeking an individual to fill a full-time Professional Office Personnel position for the 2025/2026 School Year. The role involves performing general clerical duties, supporting various departments, managing student attendance tasks, and assisting with school events.

Primary/Secondary Education

Responsibilities

Reports to the appropriate Building Administrator

Perform general clerical duties, such as, but not limited to, answering phones; greeting visitors, scheduling meetings, sorting and distributing U.S. and inter-district mail, typing correspondence, filing, preparing and initiating Parentlink calls, completing data entry, attending district meetings, distributing supplies, and preparing/distributing parent event flyers

Additional responsibilities will be assigned to certain areas such as, but not limited to: Athletics, Attendance, Bookstore, Core Content, Special Education, Student Services and Switchboard/Mailroom

Each supervisor will assign specific duties from the list below related to the various rolls within their building and department, as needed. This list is not meant to be an all-inclusive list, but rather to define, with as much latitude as possible, the essential functions of this position

Support the Guidance Department Administrator with various tasks

Support the building Student Services Administrator/SRT Leader with various tasks

Support the Dean and Student Services departments with various tasks

Support the Athletic Department with various tasks

Manage daily student attendance tasks

Provide assistance with major student events through the school year

Process requests for building usage

Perform purchasing functions

Prepare and organize parent-teacher conferences

Prepare for school parent events

Act as back-up employee attendance operator for the building, as assigned

Assist with interpreting parent phone calls, meetings and or/translating written communication, if applicable

Attend evening events, as requested

Perform other duties, as assigned

Qualification

Microsoft OfficeGoogle productsSecretarial experienceOrganizational skillsGeneral clerical tasksStress managementEffective communicationConfidentialityCollaboration

Required

Minimum of High School Diploma or GED equivalent

Must possess proficient typing, grammar and computer skills, including all Microsoft Office and Google products

Knowledge and experience with office equipment

Must possess excellent organizational skills

Must possess the ability to communicate effectively in person, in writing and on the phone

Must be proficient in general clerical tasks

Must demonstrate a high level of confidentiality

Must possess the ability to perform and complete assigned tasks

Must be able to handle stressful situations with professionalism

Ability to work collaboratively with administration, staff and stakeholders

Serve as a role model for all students, and perform duties to create an environment that is conducive to providing students an enhanced and engaged learning opportunity

Negative T.B. and physical required